Facilities Assistant

Date Posted: Oct 30, 2022

Job Detail

Location:

kabul
Company:

Management Sciences for Health(MSH)
Type:

Contract
Shift:

First Shift (Morning)
Career Level:

Experienced Professional
Positions:

1
Vacancy number:

R2443
Experience:

4 Year
Gender:

Any
Salary:

As per Company salary scale
Degree:

Bachelors
Apply Before:

Nov 13, 2022

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About Management Sciences for Health(MSH)

MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.

Job Description

MAIN PURPOSE OF the JOB:

The objective of the Facility Assistant position will be to ensure that all MSH facilities including the ex-pat housing, guesthouses, and office are well maintained to the appropriate standards. He/She will serve as maintenance personnel and inventory assistant for the project.

General Responsibilities.

Oversee expat housing, guesthouse, and office facilities.
Take all staff complaints, both on emails and SharePoint, regarding repairs and maintenance needs.
Follow up with the Senior Facilities Supervisor on any structural damage on the building and facilities for onward transmission to the Landlord.
Report and take responsibility for any problem with the air conditioners and ensure the AC is repaired.
Ensure the servicing of the office generator is attended to and any needed repairs or routine maintenance are completed promptly.
Prepare internal request forms and make sure supplies are always available at the hand wash basin and the restroom conveniences.
Walk around the premises and check on the daily routine of the cleaners, laborers, gardeners, and other facilities-related issues.
Supervise any job done by repair technicians to ascertain its completeness.
Supervise any other work that will take place after working hours and at weekend.
Ensure all the repairs and maintenance details are updated on Freshdesk.
Quality check guesthouse-related activities to maintain high quality standards.
Check that rooms are clean and prepared for visitors, and cleaning supplies stocked, linen is freshly washed, internet and printers’ services are functioning properly, and ensure that the bunker is secured with emergency items including medical supplies, communication devices, food and water.
Monitor fuel for generator, fuel for furnace and cooking gas as part of inventory management so that there is always adequate supply and extra in case of emergency.
Supervising and managing supportive staff (Housekeepers and kitchen staff)
Manage the booking of meeting rooms inside the office as per tracker on SharePoint.

Inventory

Verify all documents and posts for Service Completion.
Verify all movements of equipment and timely reporting to the inventory team
Verify all documents for Delivery Acknowledgement.

Other Duties

Write all correspondences on the above issues.
Other tasks that may be assigned by the Supervisor.

Job Requirements

REQUIRED MINIMUM EDUCATION:

Bachelor’s Degree in Business Administration, economics, or other relevant fields.

REQUIRED MINIMUM EXPERIENCE:

Minimum of 4 years experience in inventory & office management experience.
Experience managing USAID-funded activities and thorough knowledge of applicable regulations and requirements, preferred.

KNOWLEDGE and SKILLS:

Skills in Excel Spreadsheets, QuickBooks, or similar accounting software, as well as Word. Comfortable in a Windows PC environment.
Written and verbal proficiency in English
Strong team working orientation with a flexible and adaptable approach to work demands across the whole organization
Commitment to accuracy and attention to detail
Collaboration Skills

COMPETENCIES:

Excellent cross-cultural communication and interpersonal skills demonstrated by ability to interact professionally with culturally and linguistically diverse staff, clients and consultants.
Analytical and organizational skills; demonstrated ability to work within a team, assess priorities, and manage a variety of activities with attention to detail.
Good ethical conduct
Good communication and interpersonal skills
Commitment to accuracy and attention to detail
Ability to plan, balance and cope with competing priorities
Ability to establish priorities in a time-sensitive environment and meet deadlines

Skills Required

Submission Guideline:

Interested candidates should apply through the below link and submit an application form for positions they are suitably qualified for.

https://msh.wd1.myworkdayjobs.com/en-US/External/job/Afghanistan-Kabul/Facilities-Assistant_R2443

Please click the employment opportunities tab and select Afghanistan from the list of countries. A list of positions will appear, please select those you wish to apply for. Candidates who do not apply through the above-mentioned link will not be considered for the shortlist. Female candidates are highly encouraged to apply.

Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, sex, sexual orientation, age, national origin, citizenship, physical or mental handicap.

Submission Email:

Apply Online

Job Detail