Job Detail

About Save the Children

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard. 

We are working towards three breakthroughs in how the world treats children by 2030:

•             No child dies from preventable causes before their 5th birthday

•             All children learn from a quality basic education and that,

•             Violence against children is no longer tolerated

We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

SCI - Afghanistan

 Save the Children has been working in Afghanistan since 1976. Our way of working close to people and on their own terms has enabled us to deliver lasting change to tens of thousands of children in the country. The UN Convention of the Rights of the Child is the basis of our work.

We are helping children get a better education, we make it possible for more boys and girls to attend school, we help children protect themselves and influence their own conditions. We work with families, communities and health workers in homes, clinics and hospitals to promote basic health in order to save lives of children and mothers

Job Description

ROLE PURPOSE: 
The Warehouse assistant is responsible for the day to day upkeeping of the warehouse, leading to the successful storage, accounting, disbursement of procured materials, equipment and goods needed for the Provincial Office activities.
SCOPE OF ROLE: 
Reports to: Supply Chain Coordinator 

Staff reporting to this post: None

Direct: None

Budget Responsibilities: None

Other Reporting and Coordination Responsibilities: 
KEY AREAS OF ACCOUNTABILITY: 

Specific Duties:

•    Record reception and dispatch of goods in in TiM accurately
•    Ensure proper documentation of receipts and dispatches form the warehouse and accounted for
•    Maintain updated stock cards and bin cards
•    Ensure the day-to-day upkeep of documents
•    Supervise daily workers activities in the warehouse
•    Prepare missing and damaged goods report as necessary
•    Stock disposal should be made according to SCI and donor rules and documented
•    Ensure that Assets are properly managed in the Field Office
•    Ensure that assets are tagged and recorded in the asset register according to proper donor codes
•    Ensure that all assets issued are documented, signed and acknowledged by staff receiving the assets
•    Maintain Asset ID card for all relevant assets
•    Prepare obsolete asset report
•    Prepare asset loss report and follow up on the resolution
•    Support in the asset disposal

SKILLS AND BEHAVIOURS:
Accountability:
•    Accepts responsibility for own actions.
•    Admits mistakes.
•    Appropriately balances needs and desires with available resources and constraints.
•    Arrives at work on time every day. 
•    Can be counted on to deliver on promises.
•    Completes all assigned tasks on time and with minimal supervision. 
•    Follow set procedures and rules.
•    Follows through on commitments
•    Fulfils all commitments made to peers, co-workers, and supervisor. 
•    Gets more complete and accurate information by checking multiple sources
•    Identifies the specific information needed to clarify a situation or to make a decision
•    Identifies wasteful practices and opportunities for optimizing resource use
•    Informs appropriate individuals when assigned tasks will not be completed in agreed upon time frame.
•    Keeps detailed records to track expenditures and receipts and is proficient in using appropriate tools to track or report work expenses.
•    Perseveres through various working conditions to complete tasks and projects.
•    Protects and uses resources and assets in the performance of work
•    Provides advance notice of intended absence and/or tardiness
•    Reports to work consistently on designated days and times.
•    Shows commitment/dedication in one's work, and follows through on all projects, goals, aspects of one's work. 
•    Shows willingness to work overtime in order to meet set deadlines.
•    Systematically complies with administrative controls over funds, contracts and procurements.
•    Takes initiative to get things done.
•    Takes personal responsibility for the success of work assignments, programs/projects.
•    Takes responsibilities seriously and consistently meets expectation for quality work and professionalism.
•    Takes responsibility for own mistakes and does not blame others
•    Does far more than is minimally required in the assignment, task or job description.
•    Does things before being asked (proactive) or before being forced by events (reactive).
•    Exhibits a strong sense of urgency about solving problems and accomplishing work.
•    Presents a positive approach in dealing with requests for support or provisions by colleagues
•    Solves issues and concerns quickly and effectively
•    Tries new things to reach challenging goals and persists until personal and team goals are achieved and commitments met. 
Ambition:
•    Creates opportunities or minimizes potential problems by anticipating and preparing for these in advance.
•    Does far more than is minimally required in the assignment, task or job description.
•    Identifies and pursues areas for development and training that will enhance job performance.
•    Let’s colleagues know they are willing to work with them to meet needs of colleagues.
•    Maintains commitment to goals, in the face of obstacles and frustrations
•    Recognizes and acts upon opportunities.
•    Takes personal responsibility for own development; continually looks for ways to expand job capability.
•    Tries new things to reach challenging goals and persists until personal and team goals are achieved and commitments met. 
•    Tries out new ideas after consideration of all factors involved and potential consequences and outcomes.
Collaboration:
•    Approachable, good listener, easy to talk to.
•    Builds and maintains effective relationships, with teams, colleagues, members and external partners and supporters.
•    Can understand and accept others' points of view, including the views of those who are different.
•    Communicates and cooperates with others who have a diversity of cultural and demographic backgrounds
•    Demonstrates receptiveness to diverse thoughts and alternative perspectives by valuing input from all equally.
•    Demonstrates respect for the opinions of others. 
•    Demonstrates sensitivity for cultural and religious differences when interacting with others.
•    Draws and accumulates lessons from different cultures, experiences and challenges to develop self-knowledge and insight.
•    Finds areas of agreement when working with conflicting viewpoints and opinions.
•    Helps and supports fellow employees in their work to contribute to overall success of work unit. 
•    Includes in conversations people with diverse backgrounds, and invites them to be part of informal work-related activities
•    Keeps people informed and up-to-date. 
•    Makes it easy for others to feel valuable
•    Recognizes the value of diverse opinions.
•    Refrains from behavior or language that is exclusionary or offensive in nature.
•    Respect the values of others.
•    Seeks out knowledgeable people to obtain information or clarify a problem
•    Seeks to understand issues, trends and perspectives of different groups that may be represented in a community.
•    Shows genuine concern for others. Listens with understanding.
•    Supports and acts in accordance with team decisions even when such decisions may not entirely reflect one's own position.
•    Values diversity, sees it as a source of competitive strength
•    Willingly works with individuals of all races, nationalities, cultures, disabilities, ages and genders.
•    Works to build a sense of common purpose across all groups, avoiding a "WE vs THEM" attitude.
•    Works to meet individual and organization’s goals with positive regard, acknowledgment of, and cooperation with the achievement of others' goals. 
•    Enthusiastically works with staff from all levels capitalizing on their strengths.
•    Establishes a working environment where different styles and approaches are valued.
•    Fosters an inclusive work environment where diversity and individual differences are valued and used positively to achieve the mission and goals of the organization.
•    Identifies and pushes for solutions in which all parties can benefit. 
•    Is willing to compromise a decision when appropriate.
Creativity:
•    Considers alternative available actions, resources, and constraints before selecting a method for accomplishing a task or project. 
•    Demonstrates commitment to innovation and continuous improvement in organizational performance.
•    Demonstrates openness to applying new ideas.
•    Develops better, faster, or less expensive ways to do things
•    Displays a high level of curiosity and translates it into new approaches to solutions.
•    Effectively applies existing practices or processes to new work situations to maximize benefits for children.
•    Looks for ways to make changes work rather than only identifying why change will not work.
•    Proposes new approaches, methods, or techniques
•    Questions the conventional approach in the effort to improve current process.
•    Tries new approaches when problem solving, seeking ideas or suggestions from others as appropriate. 
•    Works cooperatively with others to produce innovative solutions
•    Implements new approaches/systems that prove to be effective.
Integrity:
•    Acts consistently with personal standards of ethical judgement when participating in group decisions and problem solving.
•    Acts to protect and does not violate or compromise the confidentiality of information.
•    Acts to verify information
•    Anticipates and prevents breaches in confidentiality and/or security
•    Appropriately and consistently complies with policies and procedures.
•    Can be counted on to tell the truth.
•    Carries their fair share of the work load
•    Checks the accuracy of own work
•    Continuously maintains a positive work ethic.
•    Conveys a command of the relevant facts and information
•    Demonstrates respect for staff members, peers and others in the organization.
•    Displays honesty and is forthright with people
•    Does not blame others for problems/crisis situations.
•    Does not twist facts for personal advantage.
•    Identifies ethical dilemmas and conflict of interest situations and takes action to avoid and prevent them
•    Is respectful even if s/he has nothing to gain from the relationship.
•    Is willing to stand up for what is right.
•    Keeps all promises.
•    Not deceptive or self-serving; doesn't talk about people behind their backs.
•    Promises only what can be reasonably delivered.
•    Recognizes when situations or directives are directly or indirectly in conflict with professional ethics or with the organization's values.
•    Respects the concerns shared by others
•    Respects the confidentiality of information
•    Strives to meet commitments to superiors, colleagues, partners and others outside of the organization.
•    Takes responsibility for own work, including problems and issues
•    Tells the truth even when it is difficult.
•    Treats others fairly and with respect
•    Uses applicable professional standards and established procedures and policies when taking action and making decisions.
•    Works to develop and maintain positive working relationships with co-workers by being punctual, keeping personal telephone calls to a minimum, and maintaining a pleasant work attitude. 
•    Works to make a friendly impression on others by using good eye contact and using names whenever possible. 
•    Confronts potentially unethical behavior, reports indiscretions appropriately. 
•    Ensures that a high level of professional standards, procedures and policies are adhered to throughout the organizations.

Skills Required

• COMMUNICATION

Submission Guideline: