Job Detail

About Afghanaid

Afghanaid is a British international NGO (www.afghanaid.org.uk) that has been working in Afghanistan since 1983. Headquartered in Kabul, Afghanaid implements projects directly in 8 provinces and through partners in a further number of provinces and maintains a marketing and fundraising office in London. Afghanaid works in some of the most remote areas of the country and through a range of programme interventions supports development of basic services, such as water and sanitation, access roads, education facilities and other community infrastructure; strengthens livelihoods through improved natural resource management, agricultural and small enterprise development, and improved access to markets; and provides humanitarian assistance in times of emergencies. Gender mainstreaming, local governance and community development are integrated into all of Afghanaid’s work. The results achieved have earned Afghanaid the respect and recognition of stakeholders as an effective and collaborative charity.

Job Description

Treasury Management:

• Manage bank accounts activities including negotiation of fees, interest and currency exchange rates.
• Preparations of timely preparation, review and approval of all monthly bank account and cash reconciliations.
• Design, implement, and monitor systems, procedures and reporting necessary to maintain on a current basis.
• Coordinate with programme departments on monthly Cash Requests from provincial offices before cash transfer, and ensures that appropriate balances are maintained to facilitate grant implementation.
• Development and implementation of a FX monitoring plan to minimize the organizational foreign currency gains and losses.
• Develop and Implement controls over cash floats kept within the office and ensure that it is within the established minimum and maximum levels as well as to keep the cash safe at all times.
• Ensure that sufficient cash is available to meet immediate operational needs at Head Office level in close collaboration with other finance/accounting staff.
• Prepare weekly and monthly cash flow projections in order to anticipate cash needs and request appropriate decisions regarding cash transfers and currency conversion.
• Prepare weekly and monthly cash reconciliations for review as per monthly cut off timelines.
• Liaise with banks on opening of new bank accounts, obtaining bank statements and/or proof of payment, changing signatories and negotiation exchange ratesAccounts & Records:
• Maintain and monitor staff, customer (donor) and supplier accounts to ensure that correct balances are reflected in the financial management system.
• Preparing payments vouchers and ensure that payments are executed in accordance with their due dates, contractual obligations and statutory requirements in case of remittance of government taxes.
• Ensure optimal utilization of the financial management system to determine correct vendor balances and payment due dates.
• Ensuring of all receipts, payments, expense reports and other financial transactions have been correctly captured into financial management system in a timely manner.
• Checking and verify forms and vouchers in order to ensure that they are properly completed; the required supporting documents are attached and that they are duly approved in line with the approval authority limits in place.
• Ensure that accounts payable accounts are reconciled with vendor statements and that payments are made only after the reconciliation has been completed.
• Ensure that funds transfers between banks and to provincial offices are done in a timely manner and in accordance with the requests from the field.
• Update monthly average and closing exchange rates in accordance with established procedures.
• Maintain orderly and up to date financial records in sequential filing system.
• Maintain the cheques dispatch register as well as a log book of documents submitted to the accounts payable office in order to guard against loss and establish accountability.
• Undertake any other duties as and when required by the line manager and/or overview manager.

3. Capacity Building
   1. Regular review of existing systems, policies, procedures and internal controls of the Treasury Service pillar.
   2. Ensure adequate flow of information within the organization to facilitate smooth functioning of Treasury Service pillar system and processes.
   3. Conduct performance appraisal for all Treasury Service pillar staff
   4. Identify capacity gaps and training needs for different categories of Treasury Service pillar staff.
   5. Provide, coordinate and organise trainings and refresher courses on treasury Management
   6. Provide orientation to new joiners to help them understand the treasury systems, policies and procedures
4. Compliance and Support Visits and
   1. Perform due diligence assessments of new SARAFs and Banks.
   2. Ensure full compliance with counter terrorism and money laundering polices.
   3. Make trips when required to the district and provincial offices to support staff and report to the Line Manager on major shortcomings
   4. Make sure all treasury service pillar expenses are relevant and within the annual approved budget
   5. Prepare work plan, budget, and reports for treasury service pillar
   6. Collaborate and cooperate with the other managers in regard to administration matters

5. Peoples Management

1. Provide effective leadership, good communications, active and positive support and promote a positive team spirit within the treasury service pillar
2. Ensure that Treasury staff have their job descriptions, clarity in roles and responsibilities, schedule of duties, perform duties as agreed.
3. Undertake performance appraisals meetings and weekly meeting with all provinces.

6. Reporting:

1. Prepare treasury weekly, monthly and ad hoc reports.
2. Monitor compliance and consistent application of treasury policies and procedures
3. Supervise and streamline the all treasury functions and ensure that these are performing    smoothly and systematically.
4. Actively participate in the formulation and review of treasury policies and guidelines.
5. Participate and contribute during reviews and audits.
6. Provide weekly report on work plan to the Line Manager & Overview Manager
7. To immediately inform your line manager for any financial irregularities of which you may become aware.

Undertake any other duties as and when required by the line manager and/or overview manager.

Skills Required

• English Fluency
• Strong Communication skills
• Fluency in Pashto&Dari
• Self-motivated and have an understanding of gender issues
• Managerial skills
• Excellent report-writing skills

Submission Guideline:

Please submit your application by filling the Afghanaid standard job application form and email a completed application form, covering letter and your CV, by no later than 10 November 2022 to vacancies@afghanaid.org.uk  ; including your name, vacancy number and the job title in the subject line. Your covering letter should be no more than 1 standard A4 page in length and explain how you meet the essential and desirable position requirements and why you feel you would be a suitable candidate for this role. Your CV should be no more than 4 pages and include 3 professional references including your current employer. The precision and style with which you present yourself in your covering letter and CV will be given significant weight in short listing candidates. Application with no proper subject (requested above), without the application form or submitted after the deadline will not be considered. Due to the high volume of applications we receive, we are unable to respond to every application. If you have not heard from us within 2 weeks of the deadline, then you have not been successful for shortlisting.

Please note that applying without filling the standard job application form will result in disqualifying the applications to review for shortlisting.

Link for the Afghanaid Standard Job Application form: 
 https://drive.google.com/uc?export=download&id=1vLmMCTTa7peZ-8Odm-L4xm_5ULr6nvRG 

Submission Email:

vacancies@afghanaid.org.uk