Job Detail

Transport Assistant

Date Posted: Sep 18, 2023
Views: 1060

Job Detail

  • Location:
  • Company:
  • Type:
    Full Time/Permanent
  • Shift:
    Rotating Days
  • Career Level:
    Entry Level Staff
  • Positions:
  • Vacancy number:
  • Experience:
    1 Year
  • Gender:
  • Salary:
    As per Company salary scale
  • Degree:
  • Apply Before:
    Sep 26, 2023


Afghanistan is facing an unprecedented humanitarian crisis and an increasing risk of economic collapse. Forty years of armed conflict, recurrent natural disasters –  including droughts and floods, increased poverty, food insecurity, failing health systems, and lack of shelters, compounded by COVID-19 –  have made most of the people in Afghanistan vulnerable to extreme protection risks.

Events after August 2021, in addition to the global economic impact of COVID-19, have severely affected the coping mechanisms of vulnerable population groups in the country, particularly internally displaced people. The prices of main food commodities in Afghanistan are significantly higher than in the first half of the year. An average food basket now costs more than 82 per cent of the average family income. It is anticipated that 95 per cent of Afghans are now facing food insecurity. Some 23 million people, over half of Afghanistan’ s population, are facing acute food insecurity.

UNHCR has put in place a  Preparedness and Response Plan to meet needs in this fast-evolving context to: (i) provide critical protection and life-saving assistance and prevent human suffering; (ii) ensure life-saving assistance by improving access to essential services and by creating a conducive protection environment to mitigate further displacement; and (iii) support building resilient communities through  area-based programming, in so-called Priority Areas of Return and Reintegration (PARR), in line with the whole-of-society approach.

UNHCR Afghanistan’s population of concern includes 3.7 million persons including refugees, refugee returnees, internally displaced persons (IDPs), and members of the host communities.

Against the backdrop, UNHCR has been working to complement and support the de facto authorities in addressing the needs of IDPs through its coordinator role in the Afghanistan Protection and ES/NFI Clusters as well as the provider of last resort. In particular, during emergency phases, UNHCR conducts joint needs assessments with other humanitarian actors and coordinates its responses. In addition, UNHCR is one of the key actors conducting Community-Based Protection Monitoring (CBPM) to assess the protection needs and concern of the IDPs and other POCs. In addition, for IDPs identified as most vulnerable, UNHCR provides assistance through its Persons with Specific Needs Programme (PSN) and Cash for Protection Programme (CFP). Under the “Whole of Community Approach” and to realize the Humanitarian-Development-Peace nexus, UNHCR also concentrates its effort to support durable solutions for IDPs, primarily in the Priority Areas of Return and Reintegration (PARRs). In the PARRs, IDPs benefits from a range of services and projects, including, among others, education, health, shelter, youth empowerment, livelihood opportunities, WASH, and infrastructure.


Job Description

The Transport Assistant is part of the Administration Unit and is responsible for transport related activities. The incumbent will regularly interact with staff at different levels in the office or in other duty stations and will also keep frequent contacts with local suppliers or authorities, other external stakeholders such as vehicle maintenance service provider, UN Agency counterparts/peers. The incumbent may supervise Drivers and/or Senior Drivers.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

- Oversee the fleet of UNHCR-owned vehicles as well as the pool of rented vehicles (if any) through commercial contractors and police escort vehicles (if any, in collaboration with the Security Section and UNDSS), provide administrative assistance related to acquisition, receipt, distribution, maintenance and utilisation.
- Record/register regularly fuel and gas consumption and monthly mileage for all vehicle fleet in the AoR (Area of Responsibility).
- Record/register all travel and driving assignments as per the established record (log) book.
- Update regularly the fleet management software (Fleet Wave) and report any irregularities to the supervisor.
- Report incidents to Global Fleet Management as per the procedures in place and ensure accidents and accidental violation of traffic rules are reported to UNHCR Administration and local police.
- Coordinate the schedules of the maintenance and repair with the maintenance garage and follow up on invoices to ensure they are correctly and timely presented to UNHCR.
- Maintain accurate records of serviced and repaired vehicles within the AoR.
- Provide Administration/Supply with all required documentation for disposal and auctioning process.
- Provide estimations for drivers¿ overtime and per diem and channel drivers' optional needs to Administration.
- Remain up-to-date with all road networks in the area and their physical status at any given time, be fully conversant with local traffic rules and standards.
- Monitor that UNHCR vehicles are used in accordance with UN Rules and Regulations and usage data is correctly recorded.
- Assign duties to all drivers in the AoR and establish the weekly driver schedule.
- Arrange transportation movements for national and international staff for official visits, road missions, and for international staff during week-ends and after working hours.
- Regularly check if all drivers inspect vehicles and report defects timely in line with the procedures in place.
- Ensure that drivers only drive vehicles when their safety or security are not at risk.
- Perform other related duties as required.

Job Requirements

Minimum Qualifications:
Years of Experience / Degree Level
For G4 - 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher

Certificates and/or Licenses
Driving License;
Auto Mechanics Certificate;
Transportation and Logistics;
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

Knowledge of driving rules and regulations. Basic skills in office equipment and commonly used machines.

Sound knowledge in motor car maintenance and routine mechanical repairs. Exposure to routine administrative and maintenance functions of UNHCR country operation. Experience in fleet management. Knowledge and working experience of Fleet Wave.

Functional Skills:
DV-Vehicle Management
DV - Basic Vehicle Mechanical Skills
SC-HCR Global Fleet Management Vehicle Insurance scheme
DV-Driving Rules and Regulations
IT-Computer Literacy
IT-Microsoft Excel
(Functional Skills marked with an asterisk* are essential)

Language Requirements:
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

Submission Guideline:

The management of the advertised openings in this announcement is in line with UNHCR Recruitment and Assignment Policy (RAP).

The vacancies are open to eligible internal and external applicants.

  • Internal applicants are requested to submit their applications through Workday – Menu – Career. It is important that applicants update their Profiles (languages, education and prior working experience) before submitting their applications.
  • External applicants are requested to submit their applications through the UNHCR Careers -  Careers ( You will need to create an account as “New User” and then click on “My Account Information”. Complete the application and submit it.

Submission Email:

Job is expired

Company Overview

, Afghanistan

Afghanistan is facing an unprecedented humanitarian crisis and an increasing risk of economic collapse. Forty years of armed conflict, recurrent natural disasters –  including droughts and floods, increased poverty, food insecurity, failing healt... Read More

Related Jobs