Job Detail

Islamic Relief Worldwide – Afghanistan Country Office (IRW) is an international non-profitable non-governmental humanitarian relief organization with its headquarter in UK-Birmingham. It enjoys consultative status with the Economic and Social Council of the United Nations. It is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Moments and NGOs in Disaster Relief. IRA started its humanitarian activities for Afghan Refugees in Pakistan and Afghan people inside since then; IRA continued assisting in emergency relief, food security, women empowerment, girl education, orphan sponsorship, health, emergency education, shelter, Ramadan, and Qurbani programs.

Under the overall supervision and guidance of the Field Coordinator and Finance Coordinator, the incumbent undertakes the following duties:

Finance:

• Responsible for maintaining cash book and reconciling cash on daily basis
• Ensuring that IR Afghanistan adheres to local income tax regulations.
• Maintaining and developing controls over all advances paid to staff
• Maintaining a fixed asset for IR Afghanistan in accounting system in coordination with Project field  staff
• Preparing accounting vouchers and cross checking against budgets, investigating and reporting to Project/Program Manager and Finance Manager on any variations in projections and working to resolve.
• Supporting the Program staff in distributions and stock records/ counts etc.
• Ensure financial understanding and ensuring the accurateness and completeness of data entered.
• Prepare weekly / monthly finance reports for IRA-CO.
• Record project wise income and expenditure transactions on daily basis
• Scrutinizing of invoices in coordination with Project/Program Manager and tag it to the right project
• Record transfers from IRA-CO and other bodies.
• Arrange cash flow for the projects
• Ensure Bank reconciliations are done on monthly basis
• Any other reasonable duties assigned by your line manager.

Administration:

• Provide administrative support to the project and Administration Department as required.
• Make sure to be up-to-date on the status of key projects, tasks.
• Develop and maintain filing systems including records management, supplies management, and all relevant project services.
• Prepare time sheet for all project staff.
• Maintain and update the leave track for the staff.
• Coordinate and arrange office facilities for seminars, workshops and trainings.
• Printing, photocopying, program materials, program data and record keeping.
• Assist and Coordinate with Project Manager in Booking of Hotels when required.

Logistics:

• Prepare, maintain and keep filed all transport related documents for the project.
• Follow the Islamic Relief procurement procedures, coordinate and purchase food and nonfood items on time for the project.
• Assisting the Project Manager in documentation process and procurement for the project.
• Registering the purchase requisitions in the books of purchase. Procure all requested purchases in a timely manner. by working closely with Project Manager.
• Prepare purchase requisitions and process it for approval.
• Receive locally purchased goods, verifying receipt and follow upon back ordered items.

Interested and qualified national candidates should submit  a cover letter explaining their motivation and updated CV to the following:

Supply Chain & Finance Assistant PKTA Re-Advertise | Jobs.af

The closing date for accepting applications is 17 Oct 2022.

Please clearly state the Vacancy Announcement number and title of the position you are applying for in the subject line. 

Please note that applications received after the closing date will not be considered and only short-listed candidates will be called for written test/interview.