Job Detail

Job Requirements

Job Responsibilities 01: 

Coordinate quality procurement of materials/equipment and accountability of stock through efficient maintenance of inventory

Tasks:

• Monitor the processing of every materials request as per procurement policies and procedures
• Convene purchase committee meeting for making decision and place purchase order as per procedures
• Organize procurement and issuance of materials to the relevant units and arrange transportation, if and where needed
• Follow up the recording of issuance in the stock book for future review and physical verification
• Facilitate a quarterly/half yearly procurement plan
• Organize logistics for conferences, workshops and meetings
• Coordinate the organizing of meetings and conferences
• Organize venues, accommodation and logistics for various trainings and workshops
• Organize travel and accommodation for staff through other AA country programs
• Orient staffs on procurement requirements
• Coordinate efficient office administration
• Supervise regular maintenance of supplier register
• Organize legal aspects for leasing accommodation for office, guest houses etc.
• Provide quality, timely and efficient procurement of material
• Undertake verification of quality of material and collect quotations
• Convene purchase committee meeting to make decision on purchase
• Organize procurement either through purchase order or cash advance
• Distribution of goods to the indenter or transport to district or villages, if required

Job Responsibilities 02:  

Manage quality public relations with government for enhancing organization image

Tasks

• Coordinate with Hub Offices and projects for required reports on time
• Establish working relationship with relevant government ministries and departments
• Coordinate timely submission of statutory reports to the government
• Liaison with other organizations in Afghanistan and with other AA country program for need based support in logistics and admin requirements
• Connect with other NGOs and UN agencies for the needs of logistics and administration
• Build relations with companies and traders to get good quality products for the project needs
• Connect with admin and logistics unit of other country programs and AA International for need based support

Job Responsibilities 03:  

Link with programs for its procurement requirements in Kabul as well as Hub Offices and monitoring its reach out to people

Tasks:

• Organize procurement of materials required for programs as per the approved request from Hub offices as well as their issuance to the relevant areas
• Review and follow up the distribution of materials to the people and to offices
• Maintain good work environment in the office premises
• Organize maintenance of office and guesthouse –attend to any repairs, put water, power and equipment in order or installation of new and payment of electricity and water charges
• Attend to hospitality requirements
• Coordinate extension of contract to office premises or guest house as and when required

Job Responsibilities 04: 

Systematic identification of reliable vendors and establish their quality servicing for vehicle maintenance through periodic review 

Tasks:

• Coordinate efficient and quality maintenance of vehicles as per AA procedures
• Administer processing of vehicle maintenance requests received from security function and organize repair from identified local workshops
• Conduct verification of vehicles, after the repair, to ensure that job is done as per requirements
• Coordinate efficient and quality maintenance of office and guest houses (including generator, electricity, fuel) to ensure comfortable workplace for staff
• Supervise the cleanliness of office and guesthouses
• Organize payment of electricity bills
• Ensure the adequate control mechanism in consumption of fuel in offices and guesthouses
• organize efficient vehicle maintenance and avoid wastage

Job Specification: 

Education & Training:

• Bachelor Degree

Experience:

• At least three years experience of working in procurement and logistic

Technical Skills:

•  Committed to the mission, approach and values
• Ability to work hard.
• Flexible, patient and ability to mentor others
• Transparency and accountability
• Dedicated
• Excellent interpersonal skills
• Experience in multi-cultural environment