Service Support Assistant (External Relation)

Date Posted: Oct 27, 2022

Job Detail

Location:

kabul
Company:

Swedish Committee for Afghanistan (SCA)
Type:

Contract
Shift:

First Shift (Morning)
Career Level:

Experienced Professional
Positions:

1
Vacancy number:

HRM/KMO 138 -22
Experience:

3 Year
Gender:

Any
Salary:

As per Company salary scale
Degree:

Bachelors
Apply Before:

Nov 09, 2022

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About Swedish Committee for Afghanistan (SCA)

SCA Background

The Swedish Committee for Afghanistan (SCA) has been working in Afghanistan since 1982, presently managing development Programs concerning Health, Education, Rural Livelihoods and Community Governance, with a total annual budget of roughly USD 40 million. The total number of staff is slightly over 7,386.During the last 10 years SCA has undertaken a change process moving from a primarily humanitarian service delivery approach towards more of a developmental role, putting increasing emphasis on capacity development, rights-based programming, and outcome orientation. The mission of SCA is to empower individuals, communities, and local organizations, primarily in rural areas and with particular focus on women, girls, boys and vulnerable groups such as people with disabilities, so that they may participate fully in society and influence their own development. SCA is an Equal Opportunity Employer. Qualified applicants are considered for employment based on their skills, abilities, and experience without regard to age (18-65 years), ethnicity, religion, marital status, gender, or physical disability.

Job Description

The Service Support Unit (SSU) is one of five support units of the administration department in the Kabul Management Office of SCA. The unit consists of two main subsections: Facilities and External Relations, with around 46 staff members. The SSU is a Coordination and Facilitation Service unit providing training and guidelines for KMO/RMO offices while directly managing office and accommodation facilities in KMO, to provide a conducive working environment for staff and visitors. The scope includes managing the office complex and external organizations like the government and businesses on behalf of SCA.

The Service Support Assistant (External Relations) is to assist the SSU officer, SSU senior officer, and Head of the Service Support Unit (SSU) in managing the external relation subunit in facilitating visa, flight bookings, customs clearance, work permit and SCA vehicle registration for SCA staff. He/she is directly responsible for dealing with the Afghan government and communicating with all relevant staff and units of SCA.

Main Responsibilities:

Liaison Tasks

Assist in the process of obtaining visa and work permit for SCA staff which includes submission of required documents and follow-up with the Afghan government.
Assist with renovation, extension, and cancelation of expatriate staff visas & work permits with the proper documentation as backup of hard copies in file for future
Assist with custom clearance of goods and follow up with the relevant departments at KMO, RMOs as well as with the relevant government departments.
Assist in the registration of SCA vehicles and renewal of radio licenses with the relevant government authorities.

Administration and Financial Tasks

To assist and support the SSU Officer & Senior Officer in drafting letters.
To receive impressive cash for visa fee, medical check-ups, work permits, and license renewals are cleared in a timely manner.
To build professional and good working relations with relevant external stakeholders and ministries/directories
To be responsible to maintain good working relations between SCA’s staff through formal & friendly communication.

External relations:

Builds professional and good working relations with relevant external ministries & directorates.
Ensure SCA’s neutrality is maintained when accepting external visitors in guest houses.

Miscellaneous

To perform any other relevant tasks given by his/her immediate supervisor.

Job Requirements

Bachelor’s degree, or equivalent, in the related professional field, preferably in business administration.
Fluency in English and Dari and/or Pashto, both written, team worker, analytical, and troubleshooting skills.
At least three years of relevant experience, especially within an NGO, UN agency, or similar organization.
Strong interpersonal and communication skills
Computer skills at the operator level, especially with MS Office packages.

Skills Required

Submission Guideline:

Interested qualified candidates should submit a full CV with a cover letter explaining their motivation in applying for the job and highlighting their relevant skills and experience.
To apply online please send your application / CV to through APPLY below link.

https://scahris.odoo.com/jobs/announcements/detail/service-support-assistant-external-relation-311

Academic certificates or references need not be submitted at this time. These will be requested if called for an interview.
Only short-listed candidates will be invited for a written test and/or interview.
Applications after the given deadline are not accepted.
SCA is committed to ethical standards and a safe and inclusive work environment. Our work is based on our values: Responsiveness, Equality, Impartiality, Social Justice, and Integrity.
Background and reference checks are part of the recruitment process and will be conducted for the successful candidate.

Submission Email:

Apply Online

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Company Overview

Swedish Committee for Afghanistan (SCA)

, Afghanistan

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SCA Background The Swedish Committee for Afghanistan (SCA) has been working in Afghanistan since 1982, presently managing development Programs concerning Health, Education, Rural Livelihoods and Community Governance, with a total annual budget of ro... Read More

Job Detail