Job Detail

Job Description

Job Summary:

Under the direct supervision of the Project Manager, and functional management of the Area/Sub area Coordinator the Senior Project Officer is responsible for supporting project manager with all the activities under CLTS component of the HPD in specified provinces and regional level. The Senior Project Officer - CLTS is responsible for smooth implementation of all activities under the five components of the project in the respective province in  close coordination with the Sub Area coordinator having quantity checking, verifying the fact of measures according to the project proposals at the field level of the all programme activities under HPD implemented by ACTED Afghanistan and. S/he is need to show impact of the program and has strong working relationships with the area FLAT departments.

They will focus on external coordination at sub provincial and district levels, with oversight on coordination at district and village levels. The role holder will be primarily responsible for program activity on the field, program related sub area budget planning, reporting and capacity building and field staff planning, and area partner or stakeholder collaboration with assistance/validation from the Technical Coordinator, Project Advisor, Area Coordinator, Program manager, or who is primarily responsible for overall program activity implementation and monitoring.

Job Purpose

1. General function and objectives of the position:

• • Developing day to day field implementation plan, close follow up and timely update of project manager/deputy project manager and area/sub area coordination in respective provincial level.
  • Improving ACTED presence and visibility in the provinces
  • Monthly basis field visit for multi districts/villages which are under the particular project to insuring work done/quality/community participation/sustainability of the program/ mobilization/capacity building/training programs/ community base accountability and confirm all the proposed activities according to the program design and feasibility.
  • To ensure that sustainable systems are set in place for longer term operation and maintenance of all facilities, including the provision of all necessary training
  • Ensure that the security, health and wellbeing of staff as general on the field along with security department
  • Regular field visits monthly basis, remote management and follow up to make sure quality of the program in term of the Technical coordinator-Engineering or Program manager (line manages) guidance/validation/coordination. And other province if need as per ACTED requirement

2. Main Functions and Responsibilities:

• • Assessing, planning and supporting to budgeting related programme activities, including the definition of objectives, staffing requirements and job descriptions, equipment, building and other needs. Monitoring the overall situation and making adjustments to strategy as necessary to achieve the objectives of the project within the particular area/province.
  • Assistance responsible of the planning, scheduling, monitoring and evaluation of the activities and sub activities under the all components of the HPD.
  • In charge of any assessment or survey relevant to the program within the particular area/province
  • Participate in development and design of new projects and Helping the Project Development Department to develop new Proposal.
  • Ensure that all project activities are in accordance with budgetary constraints and being implemented on schedule within the particular area/province
  • Ensure the project is implemented in line with donor proposals and requirements and in accordance with country and international standards
  • Make sure all the coordination with sectorial government authorities are well managed in provincial level, preparing quarter reports and the confirmation in provincial level.
  • Monitor and supervise activities, overseeing the technical design, execution and evaluation of progress through outputs and impacts
  • Integrate sound M&E procedures in all aspects of the project
  • Responsible for the quality of project progress report/information’s wherever needed
  • Manage accurate and timely reporting of activities according to ACTED and donors formats
  • Make documentation for final handover and closure of the sub projects within the particular area/province level
  • Handing over/ the final completion report for each sub project and filling  documents;
  • Review field /correct /participate area pre-tender process.
  • Responsible for all correspondence between stakeholders and ACTED.
  • Assist the Project team/log with post-tender negotiations with Contractors and advise on cost savings from alternative methods
  • Managing field staff agreeing work plans, indicators and reports and ensuring they are properly trained and equipped to do their tasks
  • Problem solving activities related to a defined area, such as a limited geographical area or limited programme sectional area using professional or technical knowledge
  • Keep and share to line manager all the beneficiaries related records (cash payments, milestones and physical progress) within the particular area/province
  • Make sure compliance and transparency mechanism along with AMEU department  
  • Prepare weekly reports to the Line manager with detailing progress and challenges;
  • Any other assignment as may be required by the Project Manager and Area Coordinator.

3. Program related  functional support with FLATS

• • Program side inputs to assist to develop technical documents to tender from the area
  • Maintain and update program files to PDD or Program folder
  • Inform line manager and coordinate with related department wherever the program facing challenges due to FLATS facilitation.
  • Review all payment completion certificates prior to handing documents over to the Finance /Compliance department wherever needed as line manager guidance

4. Others 

• • Adhere to all standards as set by ACTED
  • Ensuring that gender equivalence/equity policy is implemented at all program levels and in all aspects of the programme activities.
  • Devising a lobbying and communications strategy for those areas where it is necessary to influence other parties, locally, nationally and internationally, and to advise the line manager and Country Representative.
  • Any other task as assigned by the line manager.
  • Represent ACTED in the sector working groups and interagency planning workshops at provincial  level
  • Ensure good communication with beneficiaries, local partners and local authorities at the field level Represent ACTED at relevant coordination meetings under the request of the Coordination

Skills Required

• COMMUNICATION

Submission Guideline: