Job Detail

• In collaboration with UN Specialized Agencies, national and provincial government authorities as well as International and national NGOs, and other Mission related projects, facilitate effective delivery of humanitarian/emergency assistance for emergency/disaster situations; prepare situation reports, apprising of situation to date and specifying requirements of stricken areas.
• Supervise the implementation of the HAP activities in their area of responsibilities, including assessment and response coordination, facilitating disaster risk reduction activities and shelter interventions
• Support the HAP and the regional/provincial team in liaising with the local authorities, ANDMA (Afghanistan Natural Disaster Management Authority), Directorate of Refugees and Repatriation (DoRR), provincial and district governors, Chief of Police, ministerial officials, Shura representative, community leader, etc.
• Ensure office correspondence is maintained in good order (incoming/outgoing filling etc.), organize and manage filing in accordance to program guidelines, and system for documentation (IRF, MSRAF, BDS, Reports) related to the program, including the accurate data entry into the HAP database.
• Develop a thorough understanding of IOM administrative procedures and programme reporting methods in order to assist the program in ensuring these are employed in accordance with programme requirements.
• Ensure HAP field staff have a clear understanding and use of all documents/forms, including Multi Sector Rapid Assessment Form (MSRAF), Family Assessment Form (FAF). Beneficiary Distribution Form (FAF) and all other relevant documents.
• Prepare administrative documents, tracking systems and reporting templates and mechanisms for internal and externals, and ensuring quality reports are prepared and submitted on time.
• Support the Programme Management team in tracking financial expenditure of programme grants, program milestones and deadlines, ensuring the project outputs are delivered in timely and affective manner.
• Support field staff in coordination of relief assistance distribution including supervision and monitoring of assessment and distribution, regular field visits to assessment and distribution sites, and mobilization of resources to the affected areas and project implementation sites through coordination with HAP support team in Kabul
• Develop training plan for HAP regional staff following training needs assessment, mentor/coach and train field staff in the areas identified as need for improvement including HAP processes and procedures, use of assessment tools and overall humanitarian thematic areas necessary for field staff.
• Facilitate assessments, distributions and supervise field staff a to ensure HAP processes/procedures, criteria in the identification/verification of the beneficiary are in line with HAP manual and project set objectives ensuring timely delivering of assistance.
• Coordinate the DRR activities with government relevant departments, local authorities as well with CDCs as well as supervise and support DRR teams in implementation of disaster risk mitigation infrastructure and community-base disaster risk management activities
• Take the lead and supervise warehouses and stock levels in the region and respective provinces ensure warehouse policy is implemented and stocks are replenished regularly to address the needs in the region and provinces.
• Oversee and closely monitor all distributions including cash base interventions (cash for NFIs, winterization, shelter), and ensure AAP standards are applied and complaints mechanisms are in place.
• Serve as a main focal coordination with Kabul HAP management and support team ensuring project activities and needs are closely coordinated. Provide feedback and recommendation for improving process/procedures, assessment tools and modification/improvement to HAP database.  

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: work strategically to realize the Organization’s goals and communicates a clear strategic direction.

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https://app.tayohr.io/jobs/detail/vac-8600-senior-project-assistant-field-coordination-hap-7319 

Vacancy Reference NO. in website:VAC-8600

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