Job Detail

About Afghan Family Guidance Association |AFGA

Afghan Family Guidance Association (AFGA) is an Afghan non-governmental, not-for-profit and non-political organization established in 1968. AFGA has been working in the field of Reproductive health and Rights since its inception and has recently become an associate member of the International Planned Parenthood Federation (IPPF).

AFGA activities were suspended due to war and conflict in the country for ten years (1992-2002) and resumed its activities in 2002 with financial support from International Planned Parenthood Federation (IPPF).

IPPF is an alliance of 151 family planning associations known as Member Associations which has projects in over 180 countries. IPPF continues to be the largest civil society provider of reproductive health information and services in the world.

Job Description

Job Summary:

The Senior Program Manager leads all AFGA programs/projects and is responsible for implementation of programs/projects in accordance with AFGA policies and donor obligations. He/She will be responsible for management of AFGA program department to ensure smooth, effective and efficient service delivery and operations. He/She shall provide sound leadership, oversee the program department activities and ensures compliance with AFGA policies and procedures.

The Senior Program Manager will specifically be responsible for the followings:

Program Design and Implementation

• Design new programs, projects and concepts in coordination with program/project managers and in line with AFGA strategic plan, and submit to CEO and Board of Directors (BoD) for review and approval.
• Assist CEO in reviewing existing AFGA strategic plan, recommend amendments and in presenting the amendments to AFGA BoD and Donors, as required. 
• Responsible for developing program implementation strategies, plans and budget in consultation with Program Managers, Finance Manager and other concerned department heads, and present it to CEO, SMT and BoD for review and approval.
• Lead the implementation of programs and projects through program/project managers and ensure achievements of programs/projects targets as per agreed quality and timelines.
• Track progress against project targets on monthly basis and report to CEO as per agreed format and details.
• Present program/projects implementation progress to BoD during board meetings and donors as required.  
• Provide technical and management support to program team in daily operations to ensure smooth program implementation.  
• Make sure that findings and recommendations of Internal Audit, M&E, External Annual and Projects Audits are implemented by program department within the given timeframes. Keep track of the implementation of these recommendations and report the progress to CEO.
• Coordinate and make sure that staff are recruited for new projects/programs well in time and that new staff receives proper orientation and support.
• Make sure safety and security of program department staff and assets, in close coordination with AFGA Security Officer and that any security incident is reported immediately.
• Review periodically program implementation and service delivery to ensure effectivity and efficiency at all levels. Recommend amendments and revisions accordingly.   

Fund Raising and Donor Reports

• Develop project proposals, concepts and budget in coordination with program managers, finance manager and other relevant departments, get it reviewed by CEO and submit to donors.
• Follow up with concerned donors and respond to questions/queries on proposals and concepts.
• Prepare program/project progress reports for CEO, donors, government line ministries, and submit as per agreed timelines, formats and details.
• Establish and maintain excellent working relations with AFGA donors and stakeholders to attract their support and confidence to AFGA.
• Search for and identify new domestic and international potential donors for AFGA to ensure expansion of donor base for different AFGA interventions/projects. Communicate, discuss and negotiate possibilities of new partnerships and funding opportunities.
• Enhance communication with existing donors to attract their support and enhance mutual trust.  
• Support CEO in donor relation and representation of AFGA in national and international forums, meetings, and discussions  

Advocacy Government Relations

• Support CEO in all advocacy efforts at national and international levels and prepare advocacy documents in coordination with relevant department at AFGA.
• Ensure that projects are registered in Ministry of Economy (MoEC) system, reports are prepared and submitted to MoEC and other relevant line ministries and departments.
• Develop and submit MOUs to MoPH, present programs/projects to MoPH officials and follow up to make sure that the MOUs are signed as quickly as possible to avoid disruption and delay in program/projects implementation.
• Attend relevant meetings at MoPH, MoEC, other relevant ministries and departments and ACBAR to represent AFGA. Follow up to ensure implementation of the decisions.  
• Travel to project sites, meet relevant government officials, stakeholders, partners and communities to discuss relevant issues and get their feedback about AFGA services. Report to CEO on findings and recommendations.
• Support AFGA regional/provincial offices in advocacy efforts as and when required.  
• Develop advocacy and communication materials such as success stories, articles for newsletters etc. in coordination with Communication Department and ensure its wide circulation through AFGA communication channels.

General

• Attend AFGA Senior Management Team (SMT) and BoD meetings to represent program department and contribute to meeting discussions and decisions.
• Support CEO in developing new and reviewing/revising existing policies, strategies, manuals and Standard Operating Procedures (SOPs).
• Support CEO in preparations of materials for Board and General Assembly Meetings and in organizing these meetings.
• Ensure that program related procurements are done in line with AFGA procurement policy and well in time to avoid any delay and disruption in service delivery. 

Skills Required

• Communication Skills
• Management
• Fluency in English, Pashto/Dari

Submission Guideline:

Qualified applicants are highly encouraged to apply for the position by reffering to below link. In addition, they can also attach their CV and cover letter in the online system. Please note that only the applications received through the online portal will be considered for this position.

http://hrmis.afga.org.af/Applicant/Apply/AFGA_264756676

Submission Email: