Regional Administration and Finance Assistant

Date Posted: Apr 27, 2024

Job Detail

Location:

kabul
Company:

FAO Organization
Type:

Contract
Shift:

Rotating Days
Career Level:

Entry Level Staff
Positions:

1
Vacancy number:

1
Experience:

3 Year
Gender:

Any
Salary:

As per company salary scale Af
Degree:

Bachelors
Apply Before:

May 08, 2024

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About FAO Organization

Project Background:

Combating land degradation and biodiversity loss by promoting sustainable rangeland management and biodiversity conservation project is a five year intervention of the Food and Agriculture Organization of the United Nations (FAO) funded through the Global Environment Facility (GEF). This project aims to improve the sustainability of agriculture, forest, and land-use management through rehabilitating degraded rangelands, biodiversity conservation and enhancing and maintaining the livelihoods of Afghan rural communities in Khost, Laghman and Nuristan provinces in Afghanistan by employing the community-based natural resource management (CBNRM) approach. The project has three major components: (i) capacity-building at the national, sub-national, and district levels in community based natural resources management for sustainable rangeland and forest planning; (ii) Integrated management and restoration of degraded landscapes for biodiversity conservation and sustainable/regenerative rangeland management; (iii) Systematic creation and sharing of knowledge, project coordination, monitoring and evaluation (M&E), and institutional capacity development.

The Senior GIS specialist will be responsible for all the geospatial data creation and management which would facilitate the implementation of participatory assessment and mapping of natural resources of the target districts. In addition, they will be preparing land-use/land-cover, watershed and topographic maps for RMAs and FMAs and target areas.

The Senior GIS specialist will closely work with appointed specialists and support the project task team in preparing maps of land-use/land-cover, rangeland hotspots, FMAs and RMAs, mission maps etc which would facilitate in devising strategies and plans for implementation of sustainable natural landscape planning. They will provide technical guidance for the implementation of forest restoration and management, agroforestry and small-scale greenhouses.

FAO is looking for qualified national staff fill the position of senior GIS specialist. This position will support the work of the GEF-funded” Combating land degradation and biodiversity loss by promoting sustainable rangeland management and biodiversity conservation” project in Afghanistan.

Job Description

Fleet Management:

Act as a focal point for administrative and financial matters of the Regional Office in close collaboration with the Regional Coordinator and Assistant FAOR (Administration), ensuring smooth management of day-to-day administration and related financial matters and reporting;
Ensure that accounting records are kept up to date, reliable, and are maintained according to FAO accounting practices;
Prepare payment requests (fund release orders), ensure all the supporting documents are available and in accordance with FAO rules;
Follow up on all admin/finance related matters of the Regional Office and ensure timely management of activities, personnel, assets, inputs, and contacts;
Prepare relevant Regional Office expenditure plans, monitor Field Budget Authorizations (FBAs), and ensure that expenditures remain within authorized levels;
Liaise with the FAO Representation in the country with regards to the security clearance of individuals who are traveling inside or out of the country;
Manage Outposted Petty Cash and Operational Cash Advance requests including training workshops of projects operating in the region;
Maintain a database for keeping track of all kinds of advances issued and follow up on their settlements in accordance with FAO rules and regulations;
Liaise closely with the FAO Representation in the country with regard to the procurement of supplies and equipment, assist in custom clearance procedures and maintain inventory records at the project level;
Assist in the preparation of work plans and quarterly progress reports related to administrative issues as well as any other documents as required;
Provide administrative support to ensure compliance with regulations for the management of the store and office supplies, travel-related matters, travel authorizations, management of personnel & transport, logistics for missions, workshops, seminars, study tours, and other capacity building;
Help maintain a record keeping system for projects correspondence, documents, reports, etc., in accordance with established classification system;
Collects quotations for the purchase of supplies and equipment as and when required;
Liaise closely with the FAO Representation in the country with regards to IT for any technical support;
Ensure smooth operation of the computers installed at the Regional Office as well as the smooth functioning of the office by providing required secretarial support to all;
Organize appropriate filing system and ensure the maintenance of records and monitoring systems;
Perform any other related duties as required.

Job Requirements

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

University degree (Bachelor) in business administration, economics, finance, management or closely related areas;
At least three (3) years of relevant experience in administrative and financial management and accounting with a financial institution or in an international organization in a financial or Administrative position;
Working knowledge (level C) of English and local languages (Pashto and/or Dari);
National of Afghanistan.

FAO Core Competencies

Results Focus
Teamwork
Communication
Building Effective Relationships
Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

Ability to analyze financial/administrative information;
Excellent finance and budgeting skills;
Outstanding organizational and administrative skills;
Ability to organize and coordinate work;
Experience in managing workshops, meetings, travel, and other logistical matters;
Ability to work harmoniously under pressure with people of different national and cultural backgrounds;
Previous work experience with the UN is considered a strong asset;
Strong professional command of Microsoft Office, in particular Word and Excel;
Experience in handling web-based management systems is desirable.

Selection Criteria

Familiarity with accepted practice for financial transactions in Afghanistan;

Skills Required

Management

Submission Guideline:

To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications and language skills;
Candidates are requested to attach a letter of motivation to the online profile;
Once your profile is completed, please apply and submit your application;
Your application will be screened based on the information provided on your online profile;
Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications;
Incomplete applications will not be considered;
Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
Only applications received through the FAO recruitment portal will be considered;
Your application will be screened based on the information provided in your online profile
We encourage applicants to submit the application well before the deadline date.
If you need help, or have queries, please contact: Careers@fao.org

Female applicants are highly encouraged to apply.

FAO IS A NON-SMOKING ENVIRONMENT

Submission Email:

Apply Online

Job Detail