Job Detail

About CTG

CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.

CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.

Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.

Visit www.ctg.org to find out more

Overview of position

Treatment of severe acute malnutrition (SAM) is one of the key components of PND activities serviced through BPHS NGOS. It is primarily implemented in the emergency affected provinces where the prevalence of SAM is high. The services will be expanded as part of emergency response once there is emergency induced SAM cases. Therapeutic nutrition supplies (e.g F-75, F-100 and RUTF) are core elements of the services. PND manage the overall supply chain including forecasting, requesting, distributing, and collecting the reports on a quarterly basis.

Purpose of the post:

The main objective of this assignment is to support PND to manage quality IMAM services delivery as inpatient care and outpatient care. Also, to manage the therapeutic supply and minimize the nutrition supply stock outs through improved nutrition supply management system. The technical assistance will also be responsible for emergency related activities in PND including coordinating with Nutrition cluster. 

Job Description

Areas of responsibility

1. Client Purchase Orders - Call Off Orders

Under all global long-term agreements with its clients CTG must raise a financial quotation and budget limitations for any new contracts (hereinafter called a “COO” and sometimes referred to as a ‘quote’)

• Generation of COOs
• Management of COOs and COO burner (ensuring budgets are not exceeded)

(Direct reporting to Finance Project & Payroll Manager)

2. Cashbook Management & Purchase Orders

• Manage the cashbook
• Post cashbook to Sage
• Manage local account managers and other staff’s raising of Purchase Orders, ensuring POs are raised where required prior to purchase
• Ensure POs are recorded on sage and raised for invoicing where applicable
• Ensure the local team are trained on CTG PO system

• Reconcile Purchase Orders against COO and COO burner

(Direct reporting to Finance Project & Payroll Manager)

3. Invoicing

• Generate timely and accurate invoices for Clients – either system generated or manually as required
• Ensure all invoices are recorded correctly in Sage
• Reconciliation of invoices against payroll and COOs
• Manage receipt of local supplier invoices, checking against POs, upload to Sage and issue client reimbursable invoice as required

(Direct reporting to Credit Controller)

4. Accounts Receivable

• Ensure timely payment of invoices by Client
• Support Credit Controller with chasing clients for unpaid invoices
• Resolve any queries/issues with invoices to ensure swift payment

(Direct reporting to Credit Controller)

5. Payroll

• Oversee timesheets timely receipts with local account managers
• Ensure procedures and timelines are met
• Prepare payroll – system generated or manually as required as per policy
• Reconcile payroll with Sage, COOs, contracts of employment and local tax laws

(Direct reporting to Finance Project & Payroll Manager)

6. Tax

• Calculation of personal income tax and social security, and any other applicable local salary withholding taxes
• Responsible for timely payment of PIT, Social Security and other withholding taxes to local tax departments/authorities
• Production and issuance of payslips
• Complete annual tax returns, payment of corporate and other business taxes, and other local filings
• Manage any local audits for taxation and other jurisdictional requirements
• Responsible for timely payment of all taxes to governing bodies
• Posting of tax payments to Sage
• Work with our Legal team to ensure CTG adheres to local tax laws, responsible for keeping CTG in good standing and up to date with local tax laws
• Represent CTG at local governing bodies (including ministry and tax departments)

(Direct reporting to Financial Controller)

7. Banking

• Manage local bank account(s) where applicable

8. Management Accounting

• Manage local budgets and actuals variance analysis for Country Manager
• Prepare brief monthly report to summarise performance and highlight any areas of concern
• Prepare savings schemes and analytical support on OPEX expenditure to enable local decision making
• Provide visibility on financial business positioning to ensure effective Country Management
• Prepare local management accounts and work with local auditors as required

Skills Required

• English Fluency
• Management

Submission Guideline:

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VAC-11613 Regional Accountant/Finance Manager- https://app.tayohr.io/jobs/detail/vac-11613-regional-accountant-finance-manager-10332

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