Job Detail

About IRC (International Rescue Committee)

The IRC will put in place high-impact, cost-effective solutions that help people affected by crisis. We'll also use our learning and experience to shape humanitarian policy and practice in ways that improve the lives of more people worldwide.

Job Description

General Duties:

• Reporting to procurement officer/manager and is responsible to provide efficient and on time support on the management of procurement functions for IRC-A office in Kabul and fields. The incumbent will support the procurement process of program supplies, services, and equipment, whilst ensuring best practices and maintaining audit-compliant records. Apply IRC way all the time.

Specific Duties:

• Ensure that a transparent and responsive procurement process is implemented/carried out and maintained in compliance with the IRC procurement policies and procedure as well donor specific rules.
• Conduct market assessment/survey on scheduled/planned basis for all the categories of spend.
• Update/maintain vendor information for regularly purchased items and be informed of current local market conditions.
• Provide procurement support to procurement and program staff as required.
• File all the procurement documentation in a professional/organized manner.
• Maintain professional tracking/record of all procurement and keep the status updated all the time.
• Establishment and maintenance of ethical, and professional working relationships with suppliers/vendors, and other concerned stakeholders.
• Attend all the procurement related meetings as directed by the supervisor.
• Distributing the RFQs in market to eligible/potential suppliers as requested/needed.
• Maintain good coordination with finance, admin, and program departments to ensure integrated internal control, timely payment of vendors and availability of full auditable support documentation.
• Routine communication, coordination, and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
• Ensuring that all supplies, services, and required equipment are delivered on time.
• Implement the clean desk policy all the time, ensure full confidentiality of the procurement documents.
• Keep very close and professional working relationship with the IRC-A SC staff.
• Ensure to apply the IRC procurement SOPs and IRC way in all aspects of procurement.
• Advise the procurement officer/manager regarding the procurement-specific issues or improvements.
• Any other duties or tasks assigned by the supervisor.

Expected Deliverables:

• Provide monthly reports on-timely basis to procurement officer/manager.
• Update/maintain the pre-qualified vendor database.
• Generate and maintain comprehensive price list for goods, services purchased by IRC-Kabul.
• Submit monthly list of commitments to procurement officer/manager.
• Produce routine purchase status reports to procurement officer/manager, program (BHs) and Finance.
• Update/maintain the purchase request tracking sheet, payment tracking sheet, contract tracking sheet, and submit along with other procurement related routine reports to procurement officer/manger as needed/requested.

Skills Required

• Communication Skills
• computer skills
• Fluency in English, Pashto/Dari

Submission Guideline:

For IRC- Afghanistan Internal Candidates:

(“ The IRC encourages employees to remain in a position for at least one year and be in good standing before applying for another position within the organization. if an employee is interested in a vacant position within the organization, he/she must inform his/her supervisor in advance before applying for a new position”)

(However, 1 year is proposed based on the approved policy but we encourage IRCA employees to remain up to 6 months and above to be given chance to compete for an opportunity in the organization), 

Note: applicants who recently applied and interviewed for the above mentioned role, will not be consider again.

All qualified candidates are requested to open the given link and follow the instructions:

https://rescue.csod.com/ux/ats/careersite/1/home/requisition/49515?c=rescue

applications received without a given link and/or online system will be disqualified and removed from the entire process. 

Shortlisted candidates will be directly contacted for a written test and after that for interviews. If you are not contacted TWO or FOUR WEEKS after the closing date .please know that your application has not been successful for the post. IRC Afghanistan Country Office, Qala-e-Fathullah, Street # 3, District 10, Old UNOCHA Office, Beside Fatemia Mosque.

Submission Email: