Job Detail

About IRC (International Rescue Committee)

The IRC will put in place high-impact, cost-effective solutions that help people affected by crisis. We'll also use our learning and experience to shape humanitarian policy and practice in ways that improve the lives of more people worldwide.

Job Description

• Warehouse supervision
• The Medical Assistant storekeeper ensures proper safety measures are taken for the premises, materials and personnel working in the store.
• Establish and maintain appropriate storage conditions for all items
• Participate in physical inventories
• Participate in order picking and packing for dispatch to health facilities
• Report discrepancies and quality issues and share with appropriate IRC colleagues
• Receipt and storage of goods
• The Medical Assistant Storekeeper ensures the correctness in the quantity, & condition of the materials/Medicine received from vendors/supplier. He/She Receives, inspects, documents, and stores incoming product deliveries
• Check the number of packages against the cargo manifest, and inform the Medical Logistics manager or designated person of any problems (missing or damaged goods/items etc.)
• After receipt, immediately update the stock cards, recording the reference number of the receipt document, and put the goods away
• Give the cargo manifest, packing list and certificate of the items received to the SCC, to centralize the filing of these documents.
• Ensure that all items are well organized and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.).
• Inventory management and Preparation of outgoing items
• The Medical Assistant storekeeper ensures a smooth issue and accurate accounting of medicine or materials to IRC Health projects
• Accomplish stock rotation by FIFO /FEFO to ensure no product expires on the stock or becomes obsolete
• Assist Medical Storekeeper and ensure that the shipping areas (by destination) are clearly identified; store goods on shelves or pallets (as necessary), in a clean, tidy, and easily accessible manner
• Pack (appropriately for the mode of transport chosen), weigh, and label freight (destination, number of shipping units, waybill number, weight, and mode of transport), and assign a shipping number to each package, in accordance with the instructions of the Medical Logistics unit and supply chain department.
• Assist Medical storekeeper in preparation of shipping documents
• Update the stock cards immediately after the delivery of goods and record the reference number of the delivery document or stock request.
• Stock management and administration
• The medical assistant storekeeper ensures that the store is always maintained up to date in all aspects and ensures proper stocking of medicine/materials by using appropriate method of care and preservation to avoid any damage and loss.
• Ensure that all necessary information is correctly and fully recorded on the stock cards: IRC code, batch number, expiry date, date of receipt or delivery, stock balance (incoming/outgoing), receipt and delivery document reference numbers.
• Assist and support medical storekeeper in completing all the tables for monitoring stock movements and consumption on the PIT
• Assist medical storekeeper in preparing monthly stock report.
• In conjunction with the medical logistics unit and SCC, perform physical stock counts in accordance with the frequency defined in the SOP
• Monitor the temperature of the warehouse and ensure that products requiring cold chain (vaccines) are always stored at a suitable temperature (between +2°C and +8°C) - manually record twice daily – inform medical logistics unit any deviation, using the cold chain breech report.
• Prepare the cold chain boxes as per Cold chain SOP
• Ensure the availability of enough icepacks, clean cold chain containers for the activities.
• Ensure cleaning, defrosting and maintenance of fridges
• Medical waste management: assist medical storekeeper in preparing the list of expired drugs and items and inform the medical logistics unit & SCC Ensure safe storage of expired drugs/items
• Assist medical storekeeper in preparing weekly/monthly report of movements of goods/items (incoming/outgoing) in the Pharma warehouse.
• Immediately inform the medical logistics unit & SCC of any problems arising in the course of the work, particularly regarding damage, loss, attempted break-ins or theft in the Pharma warehouse.
• Carry out various maintenance tasks
• Ensure that the Pharma warehouse is kept in good condition (cleaning).
• To check and control the pest infestation
• Keep and file all WH documents (reception, dispatch, complaints forms, maintenance activities and calibration of thermometers, WH register, cleaning records

Skills Required

• COMMUNICATION
• MS Office

Submission Guideline: