Job Detail

International Medical Corps (IMC) is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief programs. IMC is carrying out medical relief services in several provinces of Afghanistan.

IT/Admin OFFICER SUMAMARY/BACKGROUND

Doing all IT/Admin activities, hardware as well software systems fixed. Managing internet system properly, paying the bills on time, issuing mobile phone for related departments, repairing and fixing computers and other responsibilities related to his current job.

ESENTIAL DUTIES & RESPONSIBILITIES:

Specific responsibilities and duties include but are not limited to.

Ensure adequate security measures exist to secure ICT resources including proper access control measures, specifically to MS office 365 share point, one-drive and cloud services, data repositories and internal ICT services.

Monitor and support software/hardware installation includes operating system installation in computers, photocopy machines, printers, multimedia projectors, Microsoft outlook configurations and troubleshooting, antivirus installations and keep up to date all software packages.
Assure the network design and hardware maintenance as well as implement network and hardware for the Project office and provincial offices, including server hardware, email and network and end devices security systems, business applications, collaboration tools, operating systems and other applications.
In coordination with the IT manager, draft plans and specifications for requisition of equipment and services related to networking, back-up, and redundancy and security systems.
Use network management and monitoring tools to prepare problem-analysis reports, resources utilization data, detect potential intrusions, suggest measures for network efficiency maximization and provide recommendations and reports for review and analysis.
Monitor regional offices computers and network, upgrade antivirus and Malwarebytes.
Develop protocols on the installation, maintenance, troubleshooting and upgrade of all ICT equipment, networks and systems.

Visit to regional offices to provide IT support and monitor the ICT system.                                               Implement the network bandwidth management in the field office routers and Jalalabad main office.
Organize and deliver ICT trainings and workshops when necessary in relation to all technical implementation and operation of networks, infrastructure, communications and other systems.
Work collaboratively across a variety of business units to implement new technology, support existing, and at times do so after normal business hours.
Monitor systems and network (LAN, WAN) and perform daily control of servers and data integrity tasks.
Establish relationship with other IT partners like ISP, suppliers and providers to ensure quick turnaround of new installation of equipment, accessories, consumables and spare parts.
Provide end user IT supports to Project staff, visiting consultants, and trainees under capacity building in all the IMC Afghanistan project and regional offices.
Maintain internet connectivity bandwidth as was agreed with the service provider operational 24/7.
Install licensed software application, antivirus perform windows update under the supervision Team Leader of ICT Section.
Coordination and assistance with IMC ICT section in all ICT related activities.
Maintain problems tracking database, classify the problems by categories (hardware and software). Prioritize them by low, medium, and high. Evaluate the problems and give suggested solution.
Recommend network enhancements and upgrades, indicate any relevant modifications required.
Execute and plan to take data backup by procedures; maintain back up logbook; advise staff in determining critical data and execute related archiving procedures.
Track ICT equipment and handle all handover of IT equipment assigned to the staff
Support program Civil and WASH engineering department of project in operation of different engineering software and Water Gems and CIVIL 3D system.
Perform any other tasks as may be assigned.

Training and Capacity Building:

Provide Information Technology training and mentoring to national consultants, including IMC hospital clinic staff within the Program may asked by the Supervisor.

Training and build the capacity of staff and counterparts to ensure an improvement of knowledge and skills, by providing upgrading and mentoring.

Monitoring and Progress Controls:

Monitor systems and network (LAN, WAN, Firewall, internet bandwidth management) and perform daily control of servers and data integrity tasks

Participate in the preparation of bi-weekly activity updates, quarterly activity reports, periodic and annual results reports.

2. ADMINISTRATIVE FUNCTIONS:

• Serve as a primary representative of International Medical Corps to coordinate and liaison with the Line Ministries directorates of the Afghan Government.
• Ensure to receive and respond the requests and enquiries from the Government.
• Overall responsible for all travel arrangements for International Medical Corps staff both domestic and international by ensuring all travel needs are met regarding flight, tickets, information etc. strictly in adherence to the organizational and donor regulations.
• Level of cleanliness, hygiene, and sanitation.
• Oversee office space maintenance, repair, and utilization. Ensure that all offices look professional.
• Establish and maintain appropriate filing system (both hard copies and electronic copies), receive and dispatch official mails.
• Ensure proper functioning and maintenance of equipment, facilities, and services.
• Ensure timely compliance with all administrative reporting requirements.
• Be responsible to organize and coordinate office wide events such as meetings, presentations, shows, holiday festivities and celebrations.
• Identify emerging administrative and office management challenges on a timely manner and report to the supervisors.
• Coordinate the communication with the landlord if any changes in the lease agreement terms. Be responsible to provide advance notice to the landlord, if required by the lease agreement terms.
• Inform the Project Managers on timely manager if the lease agreement term is coming to an end and determine the lease extension needs.

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website provided at the end of this document. 

Please note that:

• IMC commits to a fair and transparent recruitment procedure.
• IMC will conduct his recruitment on the base of need only.
• Only HR department will contact you during the recruitment process.
• IMC may keep data of your application for its pool of candidate and might propose you other position than the one you applied for based on your qualification.
• Only short-listed candidates whose application responds to the criteria will be contacted & local applicants from the same province are encouraged to apply and will be given priority.

To apply for this vacancy, please use the following link:

IT/Admin Officer based in Kunar (google.com) 

If the link above does not work by clicking on it, please copy and paste it in the browser address bar.

Make sure that you have Entered All Education, Work Experiences Details Completely, Accurate & at the end of the application you press Submit.

Preference will be given to local residence applicants.

Website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.