Human Resources Assistant

Date Posted: Feb 26, 2024

Job Detail

Location:

Kabul - Afghanistan
Company:

Afghan Family Guidance Association |AFGA
Type:

Contract
Shift:

Rotating Days
Career Level:

Entry Level Staff
Positions:

1
Vacancy number:

HR1062-AFGA/278
Experience:

3 Year
Gender:

Any
Salary:

As per Company salary scale
Degree:

Bachelors
Apply Before:

Mar 02, 2024

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About Afghan Family Guidance Association |AFGA

Afghan Family Guidance Association (AFGA) is an Afghan non-governmental, not-for-profit and non-political organization established in 1968. AFGA has been working in the field of Reproductive health and Rights since its inception and has recently become an associate member of the International Planned Parenthood Federation (IPPF).

AFGA activities were suspended due to war and conflict in the country for ten years (1992-2002) and resumed its activities in 2002 with financial support from International Planned Parenthood Federation (IPPF).

IPPF is an alliance of 151 family planning associations known as Member Associations which has projects in over 180 countries. IPPF continues to be the largest civil society provider of reproductive health information and services in the world.

Job Description

The Human Resources Assistant will be responsible for preparing payrolls for AFGA all projects including monitoring staff attendance. In addition, the incumbent will be responsible to record personnel files in AFGA HRMIS and make sure the personnel files are updated as per personnel file checklist. Below are the major responsibilities of the HR Assistant:

Job Requirements

Responsible to prepare payrolls for AFGA all projects and make sure the payrolls are submitted free of errors to finance department.
Make sure the supporting documents of payrolls are prepared such as attendance report, contract and offer letters of newcomers and clearance forms of laid off staff.
Preparing final payments for employees leaving AFGA and ensuring that final clearances are completed.
Be in touch with the provincial employees to submit the manual attendance or timesheet.
Provide bank account opening letter to newcomers and have follow-up with those staff who does not have bank account details.
Responsible to process clearance with the separated staff and tracking the record accordingly.
Responsible for maintaining staff personnel files up to date.
Responsible for data entry into the HR Database/HRMIS and keeping the database up to date.
Generate reports and information form the HR database/HRMIS as and when required by Management or any internal and external auditors.
Assist the Recruitment & Talent Acquisition Officers in the entire recruitment process including written test, interviews and final selection.
Establish and maintain proper record of staff leave and other disciplinary actions.
Perform any other program related tasks assigned by HR & Admin Manager.

Skills Required

Submission Guideline:

Qualified applicants are highly encouraged to apply for the position by reffering to below link. In addition, they can also attach their CV and cover letter in the online system. Please note that only the applications received through the online portal will be considered for this position.

http://hrmis.afga.org.af/Applicant/Apply/AFGA_420907635