Job Detail

HEWAD is a non-governmental, non-political and non-profitable charity organization established in 1994 to provide Medical, Educational, Social and Humanitarian Assistance to needy people of Afghanistan. HEWAD implements primary health care for needy people of Afghanistan, and within those focuses on the provision of health care to the most vulnerable group, children and women. HEWAD provides perfect health education, information, and service to Afghans in order to improve their living condition.

Under the direct supervision of the HR Manager and in collaboration with the finance and procurement/logistics and other program team members, the role will be to Co-ordinate office equipment/supplies by ensuring that all items and equipment necessary for effective day to day activities in the office are in good working condition. Pro-actively identify potential problems affecting the running of the office, proposing solutions to Line Manager and work to put them in place. Assist to plans and develop all procurement activities within the delegation of Authority and contractual aspects of the procurements for the provision of various Goods & Services, considering local economic and other conditions. Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within the prescribed time, cost, and quality standards; operates in compliance with organizational regulations and rules; supports and provides oversight, and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Analytical skills.

Duties and Responsibilities:

• With the coordination of finance and procurement department Raise monthly administrative/running cost budget for the purchase of goods and services required for day to day running of HEWAD Education project.
• Ensure effective admin support to HEWAD Programs. Provide regular Support to heads of various departments or Field offices on Admin related issues.
• Supervise the maintenance of HEWAD office premises, furniture, fittings and all equipment through regular servicing to ensure they are in a fully functioning state.
• Ensure the HEWAD Office is well equipped, has sufficient levels of supplies (consumables, stationery, equipment) etc., that are fully functioning and fit for purpose to enable all staff to operate with maximum efficiency.
• Ensure admin stores are effectively and efficiently managed.
• Ensure processes are in place for receiving and issuing out items in the store.
• Ensure the effective and efficient use of all resources in order to keep costs low and ensure the security of staff, equal opportunity and other relevant policies.
• Ensure office facilities, computers and accessories are in good condition and at all times ready for use.
• Ensure effective and timely provision of office supplies, utilities (electricity, water, internet, office phone) and essential services such as waste collection, cleaning/sanitation of the office, toilets, surroundings and tea/coffee to employees.
• Submit monthly report to line manager on admin related function and activities.
• Assist to plans and develop all procurement activities within the delegation of Authority and contractual aspects of the procurements for the provision of various Goods & Services, considering local economic and other conditions.
• Support in requisitioning offices/units and recipient entities on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle.
• Required to develop new ways of doing things to better meet operational and program goals requiring creative or analytical ability.