HR/Admin Assistant

Date Posted: Sep 29, 2022

Job Detail

Location:

Bamian
Company:

IRC (International Rescue Committee)
Type:

Contract
Shift:

First Shift (Morning)
Career Level:

Experienced Professional
Positions:

1
Vacancy number:

31872
Experience:

2 Year
Gender:

Any
Salary:

As per Company salary scale
Degree:

Bachelors
Apply Before:

Oct 05, 2022

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About IRC (International Rescue Committee)

The IRC will put in place high-impact, cost-effective solutions that help people affected by crisis. We'll also use our learning and experience to shape humanitarian policy and practice in ways that improve the lives of more people worldwide.

Job Description

HR Part:

Responsible for front office operations and activities, this includes the switchboard, receiving/forwarding and registration of letters, mails and pouches.
Assist in the recruitment process of staff, Recruitment –posting of job advertise receiving including sorting applications, arrangements interviews and preparation of contracts for newly recruited national staff.
Issuing the employment offer and contract and ensure the employees receive a copy of that.
Complete and maintaining the HR files in compliance with the checklist.
Responsible for arranging orientation to newly hired employees.
Responsible for the office notice boards, positing of information, clearing old information, proper arrangement.
Assisting in posting of job advertisements, receiving and sorting applications. Ensure all applications are organized and cleanly maintained until the closing date of the relevant announcement.
Keeping track of the staff timesheets for IRC Bamian through a clean and systematic way, in which filing transparency should exist.
Tracking the national staff leave records and notifying Bamian based staff of the status of their accrued used and unused annual leave and sick leave days.
Assisting in maintaining personnel files. Ensure all relevant documents are filed for Bamian office.
Assisting in maintaining files for all terminated staff. Ensure that files for all terminated staff from all sites are forwarded to Bamian.
Responsible for keeping update all personnel files.
Responsible for receiving Kabul office request and processing those requests.
Responsible for updating HRIS database and all other HR related tracking forms.
Carries out other duties as assigned by supervisor

Admin Part:

requests and make PR for SC to procure needed quantity if stationery, printer tonner and relevant
To maintain up to date lease status, and lease agreement of all rental properties and communicate with Kabul administration unit
To ensure in time payment of electricity and other facility bills and records are maintained
To ensure offices cleanliness on cleaners duty roster and kitchen hygiene is well maintained
To ensure proper plumbing, electric wires and other related things are well functional
Manage the accommodation/guesthouse ensure bedsheets, blankets are clean and necessary items are inside.
Coordinate with Security and Kabul for wavier of liability for non IRC guests.
Other administrative activities
Managing Mobile card distribution and clearance with finance.
Carries out other duties as assigned by supervisor

Job Requirements

Education: Bachelor’s degree in business administration, Economics, Sociology or other relevant field.
Years of Experience: Minimum 2 years’ relevant experience, experience with working with international NGO’s will be an advantage,
Prior experience in working in a multi-cultural environment will be an added advantage.
Skills: Personnel Management, Organizational and Reporting skill, and ability to work under pressure
Communication and reporting skills
Fluency in Pashto, Dari and English
Computer skills (including MS Word, Excel, Access, Outlook, and internet)
Ability to work closely, professionally, and constructively with all others regardless of nationality, ethnicity, gender, religion, race, tribe, or cultural background

Skills Required

Submission Guideline:

For IRC- Afghanistan Internal Candidates:

(“ The IRC encourages employees to remain in a position for at least one year and be in good standing before applying for another position within the organization. if an employee is interested in a vacant position within the organization, he/she must inform his/her supervisor in advance before applying for a new position”)

(However, 1 year is a must to complete but to encourage IRCA employees somehow we are flexible who work in the current IRC position for at least 6 months or above and are given chance to compete for an opportunity in the organization)

Application received without exact position title and location will be directly disqualified from the process.

All qualified candidates are requested to open the given link and follow the instructions:

https://rescue.csod.com/ux/ats/careersite/1/home/requisition/31872?c=rescue

applications received without a given link and/or online system will be disqualified and removed from the entire process.

Shortlisted candidates will be directly contacted for a written test and after that for interviews. If you are not contacted TWO or FOUR WEEKS after the closing date .please know that your application has not been successful for the post. IRC Afghanistan Country Office, Qala-e-Fathullah, Street # 3, District 10, Old UNOCHA Office, Beside Fatemia Mosque.

Submission Email:

Apply Online

Job Detail