Job Detail

About PU-AMI

PU-AMI (known globally as Première Urgence Internationale, PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. PU-AMI’s teams are committed to support vulnerable communities and populations, those marginalized, hit by conflict, natural disaster or economic downturns. PU-AMI’s main objective is to contribute to reduction in morbidity and mortality, and provide emergency relief to those in immediate need in order to help them regain their dignity.

Afghan mission is the oldest of PUI missions, with the first medical intervention launched in 1979 just after the Soviet troops crossed the country’s borders. PU-AMI teams currently deliver the integrated health care, combined with nutrition, psychosocial support; water, sanitation and hygiene (wash), as well as trauma services. The organization implements projects mainly in eastern parts of the country, and increasingly in the South-East Region. Since the COVID-19 outbreak in 2020, PU-AMI has also positioned itself as one of the main actors in preparedness and response to the pandemic, implementing health and wash-cantered activities at health facilities and community level in Kabul and beyond.

Globally, PUI provides assistance to around 6 million people in 23 countries and across 5 continents: Africa, Asia, Middle East, Latin America, and Europe.

Job Description

General Conditions of Employment:

The employee shall abide to this job description, his/her employment contract, PU-AMI Afghanistan National Staff Regulations together with its annexes and attachments, as well as any rules, regulations, internal policy that may be adopted by PU-AMI Afghanistan

Work relationships

Under the responsibility of

Supervision of

In direct cooperation with

Field Coordinator – South East

(internally) program team, coordination office in Kabul; (externally) acts as PU-AMI representative liaising with all stakeholders and parties locally.

Responsibilities and particular assignments

The Head of Base (HoB) oversees the overall management of PU-AMI offices, as well as ensures and facilities the implementation of programs in the given area of operations. The successful candidate plays a support role in the domains of human resources, finances, logistics and the security and access. HoB ensures that programs developed and implemented are in line with PU-AMI mandate and strategy, laws and local customs, inclusive in terms of engagement of communities in the design and management, build on the local capacity, and reflect humanitarian principles.

HoB has budget holder responsibilities and is directly in charge of the financial resources required for the efficient and effective implementation of PU-AMI programs. S/he should be comfortable in budget management, demonstrate strong understanding and commitment to principled HR and logistics process, including transparency, equity and timeliness of action. S/he ensures that security guidelines and protocols are strictly followed, respected and applied to safeguard the security and safety of PU-AMI staff and assets.

S/he plans significant representation functions, and ensures effective collaboration with a variety of stakeholders, partners, local authorities, coordination in different humanitarian mechanisms. S/he also supports security and access staff in the negotiations with parties to the conflict.

General responsibilities

•     To ensure the overall management of PU-AMI offices in the given area of operations in alignment with PU-AMI mandate, humanitarian principles and other applicable standards;

•     To ensure security and safety of the work environment, and support the security-dedicated staff in execution of their responsibilities with the objective to provide safety of PU-AMI staff and assets;

•     To consult on regular basis with the Field Coordinator and technical staff on all aspects of the operations and delivery of humanitarian activities to ensure that coordination structure at local and provincial levels operate in a coherent and cost effective manner, and stay aligned with the humanitarian principles and compliance requirements;

•     To ensure and facilitate the implementation of the programs in the given area of operations;

•     To ensure the compliance of support functions with internal rules, regulations, standards and principles, as well as those of donors;

•     To ensure efficient coordination internally between different departments and teams;

•     To ensure team spirit and good work atmosphere;

•     To support the program team in timely design, implementation and reporting of the programs;

•     To support the program team in ensuring the accountability of PU-AMI towards the beneficiaries;

•     To ensure monitoring of a coherent and comprehensive humanitarian context development and needs

•     To ensure that the offices under her/his management remain accountable to the coordination office

•     To represent PU-AMI in liaising, collaboration and coordination with external stakeholders, partners, and other parties;

•     To promote dialogue, local alliances, sharing knowledge and resources internally and among external partners in

•     To serve as advisor to the coordination office on initiatives to facilitate safe and effective delivery of humanitarian assistance;

•     To promote and strengthen observance of best practices in humanitarian planning, response and evaluation;

Objective 1: Management of Operations

•     Provides oversight of all operational/administrative and programmatic tasks necessary for the efficient functioning of the PU-AMI office, and being accountable for the use of resources and for the results obtained;

•     Ensures the immediate security and safety of the PU-AMI staff and assets in the designated duty station/area of operations;

•     Analyzes the security context, supports the dedicated staff in ensuring access to areas of humanitarian aid implementation;

•     Plays significant role in security incident management, if occurs;

•     Supports in development and ensures maintenance of PU-AMI acceptance in communities and among other stakeholders and parties to the conflict;

•     Plays significant role in security incident and crisis management;

•     Ensures adherence to PU-AMI rules and regulations. This includes in the domains of security and compliance, as well as all other internal policies, protocols, instructions and best practices;

•     Supports the audit unit and uses her/his best effort to minimalize risks related to aid diversion;

•     Ensures the team spirit and inclusive work environment in the office. This includes fostering teamwork, communication among the staff, collaboration and coordination among the departments;

•     Promotes PU-AMI mandate and objectives in the designated area through contacts with the authorities, stakeholders, other parties;

•     Represents PU-AMI offices in all external functions, as well as collaboration and coordination with external actors, partners, stakeholders, parties;

•     Supports mobilization of resources to ensure the efficient and timely delivery of the humanitarian activities;

•     Ensures that the office produces high quality outputs, including reports, factual situation materials; and ensures that all outputs produced meet required deadlines and standards;

•     Monitors the humanitarian context and provides timely updates on its evolution. Considers and proposes adjustments, if necessary in the way PU-AMI operates and/or implements programs;

•     Upon request, advises the coordination office and other departments on initiatives to facilitate safe and effective delivery of humanitarian assistance, compliance with the donors’ requirements;

Objective 2: Human Resources

•     Uses her/his best effort to provide for positive work environment and team spirits in the PU-AMI offices;

•     Ensures the proper staffing (according to the needs for implementation of the humanitarian action);

•     Ensure that PU-AMI HR policies and regulations are understood, followed and respected by the staff;

•     Ensures all staff have completed all mandatory trainings and maintain a culture within the office;

•     Participates to staff recruitment process, appraisals and disciplinary actions, in accordance to PU-AMI HR rules and procedures and to Afghanistan’s Labor Law and other applicable regulations. Final decisions are always taken in consultation with the Field Coordinator and other relevant parties;

Objective 3: Logistics and Supply Chain

•     Ensure that PU-AMI procurement guidelines, standards, and principles are being strictly respected;

and procedures are implemented and respected;

•     Ensure that PU-AMI assets and other resources are used efficiently and managed properly;

•     Oversees the development, revision and amendments (if needed) of procurement plans for individual projects, and their correct implementation;

•     Ensure effective supply chain and stock management;

Objective 4: Administration and Finances

•     Supervises and carry out the work planning, budgeting processes, support resource mobilization;

•     Ensures that PU-AMI relevant policies, processes and practices are being observed;

•     Ensures sound financial management at the office level. This includes availability of financial resources, meeting deadlines and standards for reporting;

•     Ensures that PU-AMI meets the requirements under the law and applicable regulations for all administrative processes, reporting. S/he consults Field Coordinator and/or coordination office on the standard practices;

Skills Required

• COMMUNICATION

Submission Guideline:

Dear candidates,

To apply for this vacancy, please use the following link

https://docs.google.com/forms/d/e/1FAIpQLScjWSyYBMIfEQWAon-mPMyCWWULsesxf2xOYeRpeXHqy5dRxQ/viewform

If the link above does not work by clicking on it, please copy and paste it in the browser address bar.

Make sure to press submit at the end of the application.

Note

You are allowed to apply only before closing date

Due to large number of applicants we are unable to provide individual feedback.

Only short listed candidates whose application responds to the criteria will be contacted.

Qualified Female candidate are highly encourage to apply.

Academic certificates/diplomas. These will be requested if called for interview. Women application are strongly encouraged.

Submission Email:

https://docs.google.com/forms/d/e/1FAIpQLScjWSyYBMIfEQWAon-mPMyCWWULsesxf2xOYeRpeXHqy5dRxQ/viewform