Job Detail

About Concern Worldwide- Afghanistan

Identity: Concern Worldwide is a non-governmental, international, humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries. Currently, Concern has been working in Afghanistan since 1998, when it responded to an earthquake disaster in Takhar province.  Currently Concern has been working in Takhar and Badakhshan provinces undertaking both emergency response and long term developmental work in the areas of livelihood security, primary education and Water, Sanitation and Hygiene.

Job Description

Main duties & responsibilities:

Financial systems and process

• Organise periodic trip to field to enable a clear understanding of the project implementation and to review financial transactions as well as orient staff to improve understanding and implementation of financial policy in all level.
• Organise annual workshops with all finance colleagues and meetings with programme colleagues in to refresh their understanding on the policies.
• Ensuring Implementation of all agreed audit findings and any new development according to the desired timeframe.
• Taking the initiative to identify improvement areas of financial policies and procedures through meetings, field trips, or other communications and work with the Head of Finance for amendment to policy and continual improvement.
• Ensure cash and bank payment vouchers has properly reviewed and all financial policies are followed.

Payment Process:

• Ensuring staff understand about hawala management, payment procedures, timing, templates, and required documentation and are confident about respective responsibilities within the Finance team.
• Ensuring documentation submitted to finance has all relevant papers attached, with proper approval and accurate coding and that only properly justified payments are made.
• Ensuring all payments comply with all relevant policies, taxations rules and all payments are reviewed and processed accordingly.
• Assist in the ongoing analysis of significant risks that have the potential to affect the country programme, and coordinate necessary updates to the country programme risk register.
• Ensuring cash and cheque payments and receipts are made in a timely way, with complete and accurate documentation, and in such a way as to provide professional and friendly customer service.
• Ensuring cash boxes and bank accounts are managed with integrity, reconciled in a timely way and any differences are resolved satisfactorily, this may also include ensuring cash is independently and regularly counted and verified.
• Ensuring adequate funds are available in cash boxes and bank accounts for Head office, field offices and partners in time to support smooth implementation of programme activities.
• Ensuring good coordination between finance officers with different responsibilities to ensure timely and smooth payment functions.

Financial record keeping:

• Ensuring a well-functioning financial information flow and all relevant people understand and responding accordingly.
• Ensuring all books of account are accurately and timely updated in a professional way, independently reviewed, reconciled and effective feedback given to relevant staff where errors or omissions are identified.
• Ensuring efficient and timely consolidation of monthly head office and field based financial data and timely posting to the accounting system based on authorized documentary supporting evidence.
• Ensure accurate expenses allocation to donors following donor funding conditions, guidelines, period and currency, as well as other factors.
• Ensuring timely closing for month and year end closing following guideline issued by Dublin overseas finance.
• Ensuring a complete audit trail for each financial transactions, allocation, reallocations etc. and comprehensive filing system for all transactions, which enables easy retrieval according to legal time limits.
• Ensuring that all financial reports submitted to the management, donor and government are directly linked with the financial accounting system data, which is based on prime data including cash books, and supporting vouchers.

Financial Reporting:

• Ensuring monthly tax and annual tax return cleared and Government Tax system update in timely manner. Ensure compliance with all the legal requirements i.e. tax, timely financial reporting to relevant ministries etc.
• Provide sufficient financial data to project team to update MoE webportal on project registration and other Government requirement.
• Assist CFC in ensuring accurate and timely collection of data and preparation and submission of Quarterly Financial Report (FRP) for HQ.

• Reconcile all balance sheet items on a monthly basis, in accordance with Concern Worldwide policies & procedures based on transactions details provided by Shared Service Accountant.
• Manage timely & accurate preparation of data for monthly management accounts for shared service accountant, budget-holders, and Country Management to ensure that they can monitor the budget utilization and take appropriate action on any significant variances.
• Collate feedback on Management accounts from budget owners, take appropriate actions and keep its record for incorporation in future planning/budgeting and reporting.
• Assist CFC in the preparation of annual & revised country budget and donor budgets including.
• Budget template preparation, consolidation of the budget packs.
• Ensuring proper and complete financial documentation is retained in a convenient location to support the reports submitted and audit trail.
• Assist CFC in ensuring external audits are completed and reports are submitted to Dublin head quarter, donor and the government as per requirement.

Emergency/ Humanitarian &  Core Humanitarian Standards (CHS):

• Concern is committed to CHS to ensure downward accountability. CHS standards guide Concern activities in all stages both emergency and development projects /programs. In Afghanistan, we also bounded our activities by Accountability framework and therefore any Afghanistan employees is responsible to comply with CHS principles and benchmarks as instructed by its policies and therefore make sure that all accept and implement CHS standards in all our activities.
• To give full support in relation to emergencies/ humanitarian operations when occurring in any area that Concern Afghanistan will respond. This can include but is not limited to participation in the Concern Afghanistan Rapid Deployment Unit (CARDU) and deployment on emergency response teams

Skills Required

• Management
• problem solving skill
• interpersonal skills
• Leadership skills
• Ability to manage multiple tasks
• Good command of written and spoken English, Pashto and Dari

Submission Guideline:

Applications should be written in English and demonstrate the applicants suitability for the job. A current Curriculum Vita and three referee’s reports should be included in the application. In the first instance applications should be submitted to Concern World Wide- Afghanistan offices in Taloqan marked to the attention of the Human Resources Department. And / or to any other Concern offices in, Faizabad, Yawan, Chahab, Kunduz , Khost, Urgun and Kabul (Shari now ,5^th Street House 1117 Qala - e - Fatullah) or through this email address: afghanistan.hr@concern.net

Subject line must be (802 /2023- Finance Manager) or your application may not be considered. 

Closing Date: 29 October 2023

Submission Email:

afghanistan.hr@concern.net