Job Detail

About Save the Children

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard. 

We are working towards three breakthroughs in how the world treats children by 2030:

•             No child dies from preventable causes before their 5th birthday

•             All children learn from a quality basic education and that,

•             Violence against children is no longer tolerated

We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

SCI - Afghanistan

 Save the Children has been working in Afghanistan since 1976. Our way of working close to people and on their own terms has enabled us to deliver lasting change to tens of thousands of children in the country. The UN Convention of the Rights of the Child is the basis of our work.

We are helping children get a better education, we make it possible for more boys and girls to attend school, we help children protect themselves and influence their own conditions. We work with families, communities and health workers in homes, clinics and hospitals to promote basic health in order to save lives of children and mothers

Job Description

Work closely with key internal stakeholders (project/programme managers, audit & compliance, C&C), deals with the impact Areas to ensure that financial activities are in accordance with donor's regulations BHA USAID  grants). Make sure we are compliant with donors' regulations, define and build excellent relationships with the program management team including provincial managers and budget holder for the BHA USAID Awards.

KEY AREAS OF ACCOUNTABILITY:

1. Perform the duties of the key finance contact for the (BHA) USAID  awards and address all financial issues related to BHA USAID awards.

• • Assist the Finance Dept. in developing the financial reports of BHA Projects.
  • Provide support to Finance Dept. on support cost.
  • Work closely with the Budget holder, sub budget holders and finance staff regarding the program financial issues.
  • Communicate with the Awards Dept. regarding the program financial issues.
  • Development of reporting tools based on Donor requirement.
  • Update and proof check that the report data processed by the reporting tool is accurate as per the Donor requirement.
  • Development of budget template tools Budget revision, reclassification for BHA USAID Awards.
  • Reporting to donor for in-kind contributions.

2. Ensure proper review of the BHA USAID Awards transactions and its accurate coding 

• Review the transactions related to the USAID Awards and ensure that the transactions are coded and allocated properly.
• Ensure that transactions are supported by appropriate required documents and well justified as per SCI and donors requirements.
• Provide inputs to the salary allocation of the BHA Awards to the payroll staff / budget teams and ensure that salaries of the BHA Awards staff are allocated properly.
• Is responsible to convert the BHA financial transactions from Agresso exchange rate to OANDA in financial system of SCI as well in reports.

3. Take the lead in projections and budget monitoring of the BHA Awards.

• • Work with the budget holder regarding the projections and ensure that projections are accurate and are submitted to the management, awards Dept. and finally to the donor on timely basis.
  • Prepare the monthly BVAs indicating actual vs projections and actual vs. budget and circulate the BVA to the budget holders, provincial managers and other relevant staff.
  • Conduct monthly financial monitoring of the BHA  Awards spending and review of the actual vs budget and vs projections together with the budget holder and ensure the proper budget monitoring of the awards.

4. Work closely with other finance staff and contribute regarding reconciliation of the balance sheet accounts.

• • Ensure accrual of expense when necessary.
  • Ensure recording the entries related to the prepayment and office rent.
  • Ensure reconciliation of the relevant balance sheet account.

5. Remain the key person for financial training regarding BHA Awards financial management to the staff when required,

• • Ensure that both field and main office staff is aware of the financial needs of the Awards.
  • Train both field and main offices staff regarding BHA Awards financial requirements and donor compliance (CFR 200) and ingredients of the agreement.
  • Work closely with Kabul finance regarding the staff training and ensure that relevant staff is oriented with the projects financial needs.

6. Supervise BHA Awards finance staff and ensure their performance management.

• • Be part of the BHA Awards finance staff recruitment process and take the lead in the recruitment of program finance staff when required
  • Provide day to day feed back to the BHA Awards program finance staff
  • Conduct the midterm and year end performance review of the BHA Awards finance staff.
  • Provide the necessary training to the staff and ensure that staff is trained and skilled with the required skills to ensure proper financial management of the program.

7. Other

• Identify opportunities to improve internal processes, increase departmental efficiency, and increase stakeholder satisfaction
• Maintains Grants Management manual, including updates from Save the Children International and donors.
• Deputies for Senior Grants Manager in their absence.
• Other tasks as requested to support effective operation of the Finance & Grants Department
• Participation in meetings for budget revision, Financial reportings and other ad hoc issues related to BHA Awards.

Travel to field offices for visiting of financial documentations and make sure that they are following proper SCI rule and regulations.

BEHAVIOURS (Values in Practice)

Accountability:

• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength

• approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions
• willing to take disciplined risks.

Integrity:

honest, encourages openness and transparency; demonstrates highest levels of integrity

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Skills Required

• COMMUNICATION
• English Fluency
• Flexible and can work under pressure.
• computer skills
• Fluency in Pashto&Dari
• Excellent analytical ability
• Attention to details & Technical Skills

Submission Guideline:

Qualified applicants are highly encouraged to apply for the position by filling in the online application form. In addition to the online application form, they can also attach their CV and Cover Letter in the online system. Please note that only the applications received through the online portal will be considered for this position.

Applicants can login to the online application system by copying and pasting the following link intro their web browser. Returning users will need to enter their username and password, first time users will need to create a user account.

It is recommended that you save your username and password for future job applications through the online system.

Submission Email: