Job Detail

Overall purpose of the job):

Under the direct guidance and supervision of HOD - Human Resources or his/her nominee(s), HR Officer provides HR services ensuring high quality, accuracy, and consistency of compensation & benefit.

The HR Officer shall also get engaged in other areas of Human Resources in the country level, specifically supporting the HOD-HR with recruitment processes, file and absent management. The incumbent will support in full compliance of HR processes and records with AKAH-A rules, regulations, policies and strategies.

Quick book entry of data, ministry of economy reporting, Advances Reconciliation, monitoring of fund statement, core Projects reporting

(MAIN RESPONSIBILITIES AND TASKS):

• Recording of expenses in cashbook within 2 days after receiving the invoices.
• Payment of all taxed related to the organization on timely manner.
• Makes sure all the invoices processed are related to organization and proper documents are provided before the reimbursement.
• Prepare the reports to ministry of economy every six month and make sure to submit the report on timely manner.
• Preparing all donor funded projects reports and makes sure that all the expenses are charged to the correct BL and donor compliance are met.
• Reconciliation of staff advances and salary advances, keep track of the advances and make sure that advances cleared on monthly basis and advances are not due over 60 Days.
• Providing budget utilization on monthly basis to CFO and other senior managers in the organization.
• Maintaining fixed assets register Sheets
• Maintaining of scan voucher and verification of scan vouchers for the project on monthly basis.
• Ensure that all transactions correctly recorded in the cashbook and the correct budget lines are used and posted in the system (QUICK BOOKS)
• Developing project monthly expenditure report on 7th of each month for all donor projects.
• Understand and meet expectations of stakeholders, including the CFO, other colleagues, Board members, auditors, senior management, and Donors.
• Undertake any other tasks and assigned by CFO
• Under the Payroll process function of HR, the HR Officer will:
• Input and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through HR and finance reports
• Monitor, collect and analyse the monthly attendance/timesheets for staff and provide summary of the absent management on monthly basis
• Prepare monthly payroll for staff with all appended activities
• Review and reconcile monthly payroll report of all AKAH, A regions
• Prepare monthly tax reconciliation reports
• Prepare monthly Hiring and Separation report with close collaboration with department heads
• Prepare and maintain monthly payroll file “hardcopy”
• Prepare “full and final settlements” for out-going employees
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• Implement Recruitment for the organization focusing on achievement of the following results:
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• Preparation of draft recruitment plan, compiling matrixes, performing functions of HR representative in interview panels and make sure the compliance of the interview session with the organization established rules and regulations.
• Provide assistance to HR Supervisor in recruitment processes to facilitate filling the vacant positions at the right time with the right potential candidates
• Post job advertisements on local and international job portals and circulate the VAs internally within AKDN and DJI
• Organize recruitment processes including drafting job descriptions, provision of input to job classification processes, vacancy announcements, screening of potential candidates, shortlisting and calling candidates for written test or interview
• Arrange the tests and interviews for shortlisted candidates in coordination with hiring unit
• Assist with the reference check process i.e. prior employment references, credentialing and etc. in line with the HR policies and procedures
• Assist in conducting orientation and on-boarding of new comers
• Filing Management and handling personnel files with the right recruitment documents and make sure the safety and confidentiality of the personnel files

Active involvement in performance management and development process alongside other HR personnel

Interested applicants meeting the above requirements should submit a cover letter describing your interest and suitability for the position along with your Curriculum Vitae (CV) to

hr.afghanistan@akdn.org

Important Notes:

• Please quote Position Title and Vacancy Number as the Subject of the e-mail when applying
• No supporting documents (e.g. diplomas, recommendation letters, identification card(s) etc.) are required at this stage.
• Only short-listed candidates will be contacted for further assessment.
• Salary: According to Aga Khan Agency for Habitat (AKAH)-Salary Scale 

Female candidates are encouraged to apply. Aga Khan Agency for Habitat, Afghanistan recruitment and selection procedures reflect our commitment to equal opportunity, safe guarding of children from abuse and zero tolerance to sexual-harassment.

Your details and information shared on this advertisement shall remain confidential.   

hr.afghanistan@akdn.org