Job Detail

Finance Assistant, Fixed Term Appointment (FTA)-GS5

Date Posted: Feb 11, 2024
Views: 670

Job Detail

  • Location:
    Kabul - Afghanistan
  • Company:
  • Type:
    Full Time/Permanent
  • Shift:
    Rotating Days
  • Career Level:
    Experienced Professional
  • Positions:
    1
  • Vacancy number:
    16099
  • Experience:
    5 Year
  • Gender:
    No Preference
  • Salary:
    As per Company salary scale
  • Degree:
    Bachelors
  • Apply Before:
    Feb 28, 2024

Job Description

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

 

Job Description:

The Position:

Under the direct supervision of the International Operations Manager and in close collaboration with the Finance Associate, the Finance Assistant ensures the effective functioning of financial operations and systems in support of the programme and office management. 

He/she works closely with programme and project staff providing financial monitoring and analysis of projects and advising managers on expenditure trends and implementation rates. 

Job Purpose:

The Finance Assistant will work closely and support the Finance Associate in execution of financial services in the Country Office (CO) and provincial offices ensuring effective and transparent utilization of financial resources and integrity of financial services, mastering all relevant rules, guidelines, processes and procedures. S/he takes a client-oriented results-focused approach to interpreting the rules, procedures and guidelines, providing accounting and administrative support and guidance to the CO, provincial offices and implementing partners. 

You would be responsible for:

  • Processing of vouchers in Quantum system, ensuring the accuracy of computations and completeness of supporting documents
  • Monitoring Quantum dashboard on weekly basis and take corrective actions for the data clean up in cooperation with Finance Associate
  • Following up of payments with UNDP finance section and maintaining contacts with local banks to clarify questions pertaining to office bank account
  • Monitoring prior travel advances released to staff and settlement of Travel Claims, ensuring proper Daily Subsistence Allowance (DSA) and terminal computations, completeness of mission reports, boarding passes, tickets, and supporting documents
  • Processing and monitoring advances released to Ministries, Staff and Regional Offices (ensuring the accuracy of computations, completeness of documents, valid invoices, proper financial rules are applied and  follow up on payment process and liquidation of advances)
  • Processing National Staff Payroll on monthly basis, ensuring completeness of timesheets, and contracts
  • Following up with UNDP to ensure all deposits are entered in ATLAS with a correct chart of accounts and retain proper records
  • Managing petty cash transactions and conduct regular cash count on monthly basis with the existence of a witness and ensure not to exceed the balance from pre-determined threshold
  • Briefing and assisting new international and national staff on basic financial procedures and banking
  • Checking the telephone bills and monitor recovery charges for private/personal calls made by staff, and maintain proper record for refunds
  • Maintaining proper financial filing system and record of vendor lists and their bank accounts
  • Performing any other tasks required by the Office
 

Job Requirements

Education:  

Completed Secondary Level Education required. First-level university degree in Finance, Business, Public Administration or similar discipline desirable.

Knowledge and Experience: 

  • Five years of relevant experience in administration, finance or office management with UN,  Government and NGO.
  • Proficiency in current office software applications, web-based management and ERP financial systems.

Languages: 

Fluency in English and local languages (Pashto, Dari)

  Required Competencies: 

Values:

  • Exemplifying integrity, 
  • Demonstrating commitment to UNFPA and the UN system, 
  • Embracing cultural diversity, 
  • Embracing change

Functional Competencies:

  • Managing the organization’s financial resources
  • Providing procurement services
  • Ensuring facilities and assets management

Core Competencies: 

  • Achieving results,
  • Being accountable,
  • Developing and applying professional expertise/business acumen,
  • Thinking analytically and strategically,
  • Working in teams/managing ourselves and our relationships,
  • Communicating for impact 
 

Skills Required

Submission Guideline:

Submission Guideline

UNFPA will only accept properly completed job application form in Quantum before the closing date & will not consider late submissions after closing date. Any information provided on the Quantum job application form will be considered binding.

Important Note: Applicants must accurately complete/draft their Job Application Form (Candidate Profile) in the below given link and submit before the deadline, kindly note that you will need to upload P11/CV.

To Apply Click Here

Disclaimer: 

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm

In accordance with the Staff Regulations and Rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.

Submission Email:

https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_2003/job/16099/?utm_medium=jobshare

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