Administrative Officer

Date Posted: Oct 11, 2022

Job Detail

Location:

kabul
Company:

BBC MEDIA ACTION
Type:

Contract
Shift:

First Shift (Morning)
Career Level:

Experienced Professional
Positions:

1
Vacancy number:

AO101122
Experience:

4 Year
Gender:

Any
Salary:

As per Company salary scale
Degree:

Bachelors
Apply Before:

Oct 22, 2022

Email to Friend Add to Favourite Report Abuse

About BBC MEDIA ACTION

BBC Media Action is the independent international charity of the BBC which uses media to advance development worldwide. As part of one of the world’s leading media organisations, BBC Media Action is committed to improving the quality of people’s lives through the innovative use of media.

BBC Media Actions’ work aims to: raise awareness among mass and opinion-former audiences, affect behaviour change, influence policy and transfer skills and knowledge.

BBC Media Action delivers a portfolio of media projects in Afghanistan geared toward good governance, health, protection and humanitarian response.

Job Description

Develops and maintains online and offline inventory recording system for all BBCMA expandable and non-expendable items. This includes responsibility for labeling/tagging (inventory coding) of newly purchased equipment’s.
Takes care of all BBC Media Action related travel, accommodation and events arrangements and bookings including but not limited to visas.
Prepares daily, weekly, monthly, and annual administrative reports.
Ensures timely maintenance of office equipment, furniture, and office facilities.
Maintains good record of all incoming and outgoing letters/correspondence and ensures an appropriate tracible logging system is in place.
Assists in the collection of monthly timesheets for processing of payroll.
Assists Operations Manager in processing payments for all vendors.
Ensures office vehicles, building and its related premises and grounds are maintained as per health and safety, hygiene, and environment protection standards.

Responsible for setting up and taking notes during organisational meetings
Responsible for preparing and proofreading office documents, such as memos and reports, and distributing these as necessary
Coordinates communication between various departments
Carries out any other ad hoc duties as instructed by the manager

Job Requirements

University graduate preferably a degree in business administration
Minimum 4 years of experience with office administration at I/NGO at least 3 years of which in the similar role.
Good interpersonal skills to establish effective working relationships with other teams.
Experienced with common administration related tools and software and familiar with Dari and or Pashto typing.
Able to explain administrative matters to team members.
Willingness and ability to take the initiative not only in identifying problems but also in suggesting and implementing solutions.
Any eye for detail and a concern for accuracy.
Willingness and ability to take the initiative not only in identifying problems but also in suggesting and implementing solutions.
Excellent oral and written communication skills in English, Dari and or Pashto.

Desirable skills and experience:

Understanding of the role of media and communications in development

Key competencies

Managing relationships and teamwork: able to build and maintain effective working relationships with a range of people. Works co-operatively with others to be part of a team, as opposed to working separately or competitively. Values individual's differences and demonstrates a commitment to knowledge sharing and informal learning, for the benefit of the team.
Influencing and persuading: able to present sound and well-reasoned arguments to convince others. Can draw from a range of strategies to persuade people in a way that results in agreement or behaviour change.

Skills Required

Submission Guideline:

Please send your CVs and a statement of up to 300 words indicating why you are suitable for this position.

Submission Email:

kabulhr@af.bbcmediaaction

Job Detail