Job Detail

Job Requirements

• Ensure up to date maintenance of Human Resource and Personnel files for all the JIA staff.
• Ensures that Johanniter recruitment is transparent and in line with the organizational policies, Afghanistan law and donor requirements
• Implement hiring practices (Policy, Procedure) in coordination with line managers and the coordinator
• Liaise with appropriate Afghanistan Government offices on all personnel issues to ensure total compliance to government system policies.
• Network with and participates in HR related forums actively to keep abreast with current HR issues
• Assist in the entire process of the hiring, probation, evaluation, appraisals, promotion and termination and end of contract of the staff.
• Promoting equality and diversity as part of the culture of the organization
• Coordinate updated orientation and induction packages and arrange presentation to all new staff.
• Prepare staff monthly payroll and submit to finance department for processing.
• Maintain employee leave tracking system for national staff and give regular monthly updates.
• Maintain an accurate staff database completed (Staff List) with all relevant information.
• Collaborate with the Finance department in preparing the staff payroll.
• Collect and maintain staff Timesheets in a timely manner.
• Responsible to prepare the fund request for items required for office and submit to Logistics department for further process (Purchase).
• Coordinate with Health Insurance Company to deal with staff day to day health insurance issues.
• Prepare staff contracts and submission to Head of Mission for approval and signature.
• Track contracts and undertake extensions or re-negotiations in a timely manner that involves the relevant supervisor.
• To maintain absolute confidentiality and professionalism for all personnel paper works, records and issues.
• Act as an interpreter with non-English speaking staff.
• Supervise Cook & Cleaning staff.
• Maintain office supplies and stationary stock.
• Any other task assigned by the supervisor.