Admin/Finance Officer

Date Posted: Jul 03, 2022

Job Detail

Location:

Kabul
Company:

Aga Khan Agency for Habitat
Type:

Full Time/Permanent
Shift:

Rotating Days
Career Level:

Experienced Professional
Positions:

1
Vacancy number:

KBL/07/22/020
Experience:

3 Year
Gender:

Any
Salary:

As per Company salary scale
Degree:

Bachelors
Apply Before:

Jul 07, 2022

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About Aga Khan Agency for Habitat

An agency of the Aga Khan Development Network (AKDN).

Job Description

MAIN RESPONSIBILITIES AND TASKS):

Recording of expenses in cashbook within 2 days after receiving the invoices.
Payment of all taxed related to the organization on timely manner.
Makes sure all the invoices processed are related to organization and proper documents are provided before the reimbursement.
Prepare the reports to ministry of economy every six month and make sure to submit the report on timely manner.
Preparing all donor funded projects reports and makes sure that all the expenses are charged to the correct BL and donor compliance are met.
Reconciliation of staff advances and salary advances, keep track of the advances and make sure that advances cleared on monthly basis and advances are not due over 60 Days.
Providing budget utilization on monthly basis to CFO and other senior managers in the organization.
Maintaining fixed assets register Sheets
Maintaining of scan voucher and verification of scan vouchers for the project on monthly basis.
Ensure that all transactions correctly recorded in the cashbook and the correct budget lines are used and posted in the system (QUICK BOOKS)
Developing project monthly expenditure report on 7th of each month for all donor projects.
Understand and meet expectations of stakeholders, including the CFO, other colleagues, Board members, auditors, senior management, and Donors.
Undertake any other tasks and assigned by CFO
Maintain and regular checks/verifies of capital asset with cooperation of finance and update the list; incorporate any new assets in the list and assign tags and complete the Asset Assignment Form
Design and conduct admin/logistics and supply needs assessment and prepare plans based on that
Provide an uninterrupted support to AKAH operation in terms of administrative and logistical arrangement and control office inventory
Ensures the timely and cost–efficient delivery of tasks and duties, such as sub-contracting of local companies, renting or rehabilitation of office premises, office equipment and supply, transportation and fuel agreements
Ensures proper record keeping and managing the inventory.
Guide and monitor daily transport arrangements (drivers, logbooks, vehicles records forms, etc.)
Arrange transportation, and make sure to do regular vehicle maintenance and update insurance vehicle
Assist in managing day –to-day Admin/Logistic for Office and provide all necessary admin and logistic inputs
Market survey for new materials and development of new sources of supply
Assist the Supervisor, admin/logistics in any administrative/logistics, financial or accounting tasks upon request
Coordinate clearance of AKAH export/import in liaison with handlers and customs officials
Coordinate with the management team to ensure timely and cost-effective purchasing of materials, equipment and other services necessary for the effective implementation of the initiative
Assist supervisor, Admin/Logistics with processing and handle mass procurement within country and abroad in close coordination of the procurement committee and finance
Any other tasks assigned by Supervisor, Admin/Logistics and/or his/her nominee(s)

Job Requirements

Education:

Bachelor’s degree in Finance, Economics, Business Administration, Public Administration and Accounting is required. Professional accountancy designation from a recognized institution would be desirable.

Experience:

Minimum 3 to 4 years of work experience in Finance, Finance administration or economics with national or international organizations, including 1 or 2 years of supervisory role
Experience of working in a finance department with exposure to accounting, reporting and multi-currency ledgers
Minimum 2 to 3 years of Admin and procurement experience in AKDN, UN and other international organizations
Experience of working with international/Local NGOS or any other UN agencies

Skills:

Proficiency in Microsoft Office package components
Advanced hands-on production and adaptation of pivot tables/formulas in Excel
Use of accounting packages and databases preferred

Technical Skills:

Fluency in English and local language(s)
Excellent written and oral communication skills
Experience in leading and managing teams

Other Skills:

Good knowledge of accounting
Ability to work as team and bring new ideas and creativity
IT skills, knowledge of financial software

Personal Characteristics:

Excellent interpersonal skills

Skills Required

Submission Guideline:

Interested applicants meeting the above requirements should submit a cover letter describing your interest and suitability for the position along with your Curriculum Vitae (CV) to

hr.afghanistan@akdn.org

Important Notes:

Please quote Position Title and Vacancy Number as the Subject of the e-mail when applying
No supporting documents (e.g. diplomas, recommendation letters, identification card(s) etc.) are required at this stage.
Only short-listed candidates will be contacted for further assessment.
Salary: According to Aga Khan Agency for Habitat (AKAH)-Salary Scale

Female candidates are encouraged to apply. Aga Khan Agency for Habitat, Afghanistan recruitment and selection procedures reflect our commitment to equal opportunity, safe guarding of children from abuse and zero tolerance to sexual-harassment.

Your details and information shared on this advertisement shall remain confidential.

Submission Email:

hr.afghanistan@akdn.org

Job Detail