Admin & Procurement Assistant (Call for CV)

Date Posted: Dec 30, 2023

Job Detail

Location:

Herat - Afghanistan
Company:

New Way Social and Development Organization
Type:

Full Time/Permanent
Shift:

Rotating Days
Career Level:

Entry Level Staff
Positions:

1
Vacancy number:

NSDO-42-2023
Experience:

2 Year
Gender:

Any
Salary:

As per Company salary scale
Degree:

Bachelors
Apply Before:

Jan 06, 2024

Email to Friend Add to Favourite Report Abuse

Job Description

New way Social & Development Organization is a development, advocacy, and humanitarian organization established in 2011 and registered with the Ministry of Economy, Government of Afghanistan. Organization is based in Kabul, with programming hubs across the north and northeastern provinces of the country. Organization strives to empower the vulnerable and marginalized communities suffering from the impacts of war, natural calamities, poverty, and injustice. Additionally, Organization is also working on the idea of integrated development, which encompasses socio-economic, cultural and good governance. Community Empowerment is the core to Organization’s strategy to engage with grass-root groups and communities to address the root causes of poverty, inequalities and injustice.

Job Description:

Create and maintain good relationships with all departments and vendors/suppliers.
Admin & Procurement Assistant is fully responsible to do all purchasing and procurement goods /services, facilitate contracting process based on procurement policy and procurement Manager instruction with fully respect of succeeding procedure and complete all action, documentation in very transparent manner from PR to GRN as detailed in the following articles.
Admin & Procurement Assistant is responsible to Purchase based on Approved PRs and deliver the purchased goods to related department against receipt and written document.
Admin & Procurement Assistant must obtain quote for purchasing items or receiving services after finalization PRs. (Quote is mandatory for high price items not for minor things Based on procurement policy threshold).
Admin & Procurement Assistant must ensure any quotation take place with presence of 3 obtaining quote committee member.
Admin & Procurement Assistant ensure that all quote must receive in sealed manner.
Admin & Procurement Assistant responsible to prepare the bid form based on bid evaluation of bid committee then can take committee signatory and process for further required process.
After approval Bid Analyze from Admin & Procurement Assistant must rise PO to supplier and service provider
Be sure after receiving goods/ Service GRN must complete
Admin & Procurement Assistant is responsible to do the inventory and keep the Record properly the Asset list, maintain inventory list and report to procurement Manager.
Admin & Procurement Assistant must do the regular stock record IN/OUT etc. and reported in monthly bases to main office.
Maintain records of purchases, pricing, and other important data
Ensure that the products and supplies are high quality;
Work with team members and procurement manager to complete duties as needed
Admin & Procurement Assistant is fully responsible to prepare all procurement document PR, PO, Quote, Bid, Contract, log books, reports any other required supportive document and He must check properly before sending to Kabul office to avoid from any mistakes in the mentioned documents.
Ensure regular and timely monitoring information stock levels and distribution status
Responsible to manage the Office and rental cars including their fuel usage, maintenance etc.
Admin & Procurement Assistant will be responsible for all Administerial and HR related task in Herat province.
Admin & Procurement Assistant should be in close coordination with Admin & HR department.
Participate in obtaining quotation
Any other task assigned by the supervisor.

Job Requirements

Bachelor's/Master's degree in Business Administration or related field.
Enjoying 1 to 2 years of relevant working experience
Best oral and written communication skills in local languages and English if possible
Having full knowledge of cultural and religious sensitivities and values
Compliance and adherence to all the organizational rules and regulations including anti-harassment policy
Be morally and disciplinary fit for the job.
Having good knowledge and skills in computer particularly MS Word and MS PowerPoint
Be able to work under pressure

Note:

Candidates should be currently residents of the mentioned duty station.
New way Social & Development Organization believes that its employees, beneficiaries, partners` staffs and community members (Child, Young, Male or Female) should never experience abuse or exploitation of any kind related to the Sexual Exploitation and Abuse (SEA), Gender and GBV, Child Safeguarding, safeguarding (Safe environment), Anti-fraud and corruption policies. We have a responsibility to work in a way that promotes the welfare and best interests of children, women and other vulnerable people and protects them from harm. We have a zero-tolerance approach to any harm to or exploitation/abuse of a child by any of our staff, representatives, or partners.
Our safer recruitment process in organization includes criminal records checks, a self-declaration of criminal or disciplinary background and the collection of relevant references; all roles are subject to strict probationary periods.
We expect those representing organization to adhere to our PSEA Code of Conduct and Child Safeguarding policies, both in their private and professional lives.
This organization is an equal opportunity employer offering employment without regard to race, color, religion, sex, sexual orientation, age, national origin, citizenship, or physical or mental handicap.
Considering the Official published letter from IEA (Government), we cannot recruit any current or previous governmental employee who was employed by governmental agencies during last two years.

Skills Required

COMMUNICATION

Submission Guideline:

Applicants are required to submit their Cover Letter and CVs (in one file) to afghanistan.hr@nsdo.org.af no later than the closing date mentioned above and please mention the position title as well as the vacancy number in the subject of their emails. For example, the applicant or candidate may write the position title first and the vacancy number subsequently as follows: Admin & Procurement Assistant – NSDO-42-2023

Note:

1- Applications with insufficient, incomplete, and inconsistent information will not be considered.

2- We thank all applicants for their interest; however, due to the large number of applications, only those short-listed for the written test and interview will be contacted.

Submission Email:

afghanistan.hr@nsdo.org.af

Job Detail