Job Detail

About Organization for People’s Health in Action (OPHA)

Job Description

1. GENERAL RESPONSIBILITIES

The admin/finance officer will be in charge of overall administrative and financial issues of the Static health facilities (HSCs) and monthly accountancy reports to national office. He will work with coordination of HQ Finance Manager. He will work under direct supervision of Project manager and HQ Finance manager.

2. GENERAL DUTIES:

1. The cash flow of the organization and its all projects expenses made in Parwan province and he has to maintain adequate cash position in individual cash boxes in different currencies.
2. To Check and identity of clients and compares signatures against registered authorizations prior to issuing advances.
3. To issue cheque for different kind of advances and payment during the month after he checks all of the required documentation (requisition, Quotations, Bids, Purchase orders, Contract etc) is prepared and ready for purchase.
4. To justify the advances on daily base and collect all the related documents supportive for the bill and attach them with the bills.
5. If any problem occurs in issuing of the cheque then he is the responsible to reimbursed for the deficit.
6. To check all Internal and Purchase order forms along with their required supportive document for their amount calculation accuracy, codifications, date, signature and approval of the project manager and concern authorities.
7. To pass the daily cash transaction in the journals and for all the transaction he/she should make sure that the related account codes and budget line codes are correct prior to the entry.
8. To maintain up-to-date, accurate & well documented records of all financial transactions and make sure that documents are correct and completed.
9. To Check and review all financial documents; ensure its integrity and accuracy and  make sure that all payment bills and invoices are well calculated, codified, translated, stamped and approved by the concerned project manager taking in consideration of OPHA  Financial Policies.
10. To make surprised cash counting of the cashier to ensure that the balance of the cash is equal to the balance of the cash in accounting book.
11. To consult with the Account Manager and Finance Department in any financial tasks fulfillment.
12. To ensure that there is no advance not justified at the end of the month.
13. Supporting and facilitating recruitment process of staff at Provincial offices /projects.
14. Making sure that the monthly attendance sheet and time sheets are properly filled out at Province level.
15. Making sure that the days off of the staff is following based on the standard formats at Province level.
16. To prepare monthly staff attendance sheets, time sheets & the salary sheet of staff on monthly basis.
17. To update and filling of the staff contracts, extension, change position, change location, and termination.
18. Preparation of the file for newcomers according to OPHA administration procedures.
19. To follow up the vacant positions and making sure the recruitment of new staff is according to OPHA procedure.
20. To follow up and filling the turn over, promotion, demotion, termination, and resignation of the staff.
21. To follow up of the days off following up, record and file the days off forms to the file of each employee.
22. ANY OTHER RELATED TASKS

Skills Required

• MS Office
• Flexible and can work under pressure.
• computer skills
• Ability to work effectively in team
• Excellent report-writing skills
• Good command of written and spoken English, Pashto and Dari

Submission Guideline:

How to apply?

• Copy of CV, which has not passed more than six months on.
• After preparing the required documents, applicants can send their application form together with other required documents to (opha.job@gmail.com).

Submission Email:

opha.job@gmail.com