Admin & Finance Assistant

Date Posted: Aug 09, 2023

Job Detail

Location:

Nangarhar
Company:

Community World Service Asia
Type:

Full Time/Permanent
Shift:

Rotating Days
Career Level:

Experienced Professional
Positions:

1
Vacancy number:
Experience:

2 Year
Gender:

Any
Salary:

As per Company salary scale
Degree:

Bachelors
Apply Before:

Aug 13, 2023

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About Community World Service Asia

Community World Service Asia is a regional non-governmental organization, which implements humanitarian and development activities in Asia. The Regional Representative heads the program in Asia. According to the strategic plan, the Head of communications requires A Communication & Data management Officer based in Kabul with frequent travel to field to assist in effectively providing visibility and promotion to all programs and projects.

Job Description

Job summary:

The job will involve a large amount of desk & fieldworks. The Admin & Finance Assistant will have to develop a through overall knowledge of the projects/programs, so as to be familiar with Community World Service Asia implementing strategies and so s/he can effectively report on them.

Key Responsibilities:

Finance

Maintaining cash book
Daily Cash count
Cash request and management
Coordination with Finance department JAD
Review and share all expenses documents with JAD finance department for charging
Submit all original financial documents at the end of every month.
Financial reporting
Sharing cash advance summary before next advance request.
Preparation of beneficiaries list
Cash distribution with proper documentation
Supporting JAD finance department getting payment acknowledgment from suppliers.
Processing new joiner and resigned staff financial documents and share with JAD finance
Other tasks assigned be supervisor.

Administrative

Responsible for vehicle allocation, refuelling, maintenance, route maps and to ensures it is used for official purpose only.
Managing office filing system in hard and in soft and recording information as needed.
Responsible for support staff activities monitoring, coaching and supervision.
Design mechanism for inbounds & out- bounds dispatches and to ensure it is properly and timely delivery to the project sites.
Facilitation workshop in office, Tickets booking for staff and hotel reservations
Ensure regular check for office maintenance (electrical, plumbing, masonry, HVAC, carpentry).
Petty Cash Management (Purchases below $200) and vendor’s payment monthly bases.
Ensure that Assets register is updated, any newly or outdated assets are maintained
Ensure the stationary, supplies stock updated and its physical checks bi-annually
Prepare staff leave report and assist HR in applications, tests, and interview and personal files.
Receive visitor and arrange their appointment with the concern staff.
Any other assignment assigned by the line manager.

Job Requirements

Qualifications and Experience:

For the post of Admin & Finance Assistant, a Bachelor's degree is considered necessary, Business Administration in accountancy will be preferred.
A minimum of 02 years with any relevant experience in Administration and Finance is must.

Technical Competencies:

Knowledge of MS Office and good communication skill is necessary

Understanding and Skills around HR, Financial Management & reporting.
Computer Skills (use of Microsoft Office specifically Excel for budgeting/planning & PowerPoint for presentations).
Good Writing skills (English), pro-active in communication & information sharing.
Maintains focus on delivery of timely and appropriate results using available resources
Identifies and communicates risks and threats, and mitigates these for self and organization
Builds and sustains acceptance for work in line with humanitarian principles and standards
Remains constructive and positive under stress to be able to tolerate difficult and challenging environments
Maintains ethical and professional behaviour in accordance with relevant Codes of Conduct

Languages: Excellent command of Pashto and good English is mandatory – verbal and written.

Skills Required

computer skills

Submission Guideline:

https://forms.gle/fxYhDRmCxfCNEaGG9

Submission Email:

https://forms.gle/fxYhDRmCxfCNEaGG9

Job Detail