Admin & Finance Assistant

Date Posted: Sep 21, 2022

Job Detail

Location:

Bamian
Company:

Community World Service Asia
Type:

Contract
Shift:

First Shift (Morning)
Career Level:

Experienced Professional
Positions:

1
Vacancy number:

1
Experience:

2 Year
Gender:

Any
Salary:

As per Company salary scale
Degree:

Bachelors
Apply Before:

Oct 21, 2022

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About Community World Service Asia

Community World Service Asia is a regional non-governmental organization, which implements humanitarian and development activities in Asia. The Regional Representative heads the program in Asia. According to the strategic plan, the Head of communications requires A Communication & Data management Officer based in Kabul with frequent travel to field to assist in effectively providing visibility and promotion to all programs and projects.

Job Description

Job summary:

The job will involve a large amount of desk & some fieldwork. The Admin and Finance Assistant will have to develop a through overall knowledge of the projects/programs, so as to be familiar with Community World Service Asia implementing strategies and so she can effectively report on them.

Key Responsibilities:

1. Operations

Operations Systems

Implementation of operations Systems at Bamyan location as Per ISO and HAP standards
Responsible for logistical support to the project teams
Assist the Operations Manager – Afghanistan in any task assigned related to Operation

2. Logistics

Responsible for the supervision of watchmen, cook, and drivers
Responsible for drivers’ duties and ensuring that vehicles are only used for official purpose
Coordination with INSO before any road travel to and from Kabul
Coordination with the project team and ensuring their safety when they are in the field
Coordination with rental vehicles’ focal persons for any repair, maintenance or concerns with the driver

3. Office Management

Ensures that Office is well maintained and cleaned (follows checklist for the supervision of office maintenance/cleaning)
Updates Kitchen Menu to make it economical, according to the budget availability and staff preferences
Motivating the support staff and keeping them challenged for improvement
Responsible for bulk purchases for kitchen and office use supplies
Follows high standard of transparency (especially in vehicle maintenance, purchases, issuance of stationeries etc)

4. Procurement

Responsible to make the procurements according to the policy of Organization and the donor.
Liaison Procurements with Procurement Manager
Assisting procurement dept whenever required for any procurements, survey, or any special assignment

5. OTHERS

Coordinate orientations of new staff to ensure employee’s understanding with the operations system, Organization vision, mission, values
Maintain confidentiality.
Promote the desired culture in Community World Service Asia
Responsible for taking backup of staffs’ computers
Responsible for the IT troubleshooting
Responsible for events management
Preparing Operations quarterly expense report and Submit to relevant managers
Prepare staff leave report and submit to relevant managers

6. Safety and Security

Report Security related issues/concerns to OPERATIONS MANAGER - AFG
Coordinate with INSO and other NGOs to stay abreast with the security development in the central region
Responsible for the administration of staff security, ensures adequate security systems/process are in place and reviews them
Attend the INSO and other security meetings.
Any other task assigned by the Regional Representative/ DDs / ADs /HOSF/Operations Manage

7. Finance

Provide finance related support to the project team in Bamyan
Keep all record safe, secure, and confidential
Weekly cash count and reporting to Finance Officer
Manage all advances and clearances in Bamyan
Timely report all expenditures
Transfer all hard copies to Jbd Office
Assist the team in cash distribution
Any other finance related task assigned

The duties listed above covers most of the task that would be performed by the Admin and Finance Assistant in this position; however, the Admin and Finance Assistant can also be assigned any other Official task by Operations Manager – Afg, Head of Support Functions, DRD, RR or Management as and when required.

Job Requirements

For the post of Admin and Finance Assistant, a Graduation degree from university is considered necessary.
A minimum of 2 years relevant experience is must. Preferably in financial mangement.

Skill/Competencies:

Good management skills.
Ability to work independently, ability to take initiatives,
Good writing skills, coaching skills.
Good Communication skills

Core Competencies:

Understanding of humanitarian contexts and applying humanitarian principles and standards:

Demonstrates understanding of gender, diversity and inclusion dimensions of humanitarian situations
Uses power responsibly, in line with accountability principles and standards.
Promotes and ensures compliance of humanitarian standards and principles that govern behaviour of staff.

Achieving Results:

Maintains focus on delivery of timely and appropriate results by effective use of available resources.
Demonstrates flexibility in situations of rapid change and varying cultural contexts, always informed by focus on crisis-affected people.
Ensures efficient and transparent use of resources in accordance with internal control mechanisms.

Developing and maintaining collaborative relationships:

Contributes positively in team to achieve objectives.
Displays empathy, respect and compassion towards others.

Operating Safely and Securely at all Times:

Pays attention to safety of staff and other key stakeholders.
Identify and communicates risks & threats, and mitigates these for team & partners organization.
Takes appropriate action and provides direction and support to team.

Managing in Pressured and Changing Environment:

Remains focused on objectives and goals in a rapidly changing environment.
Adapts calmly to changing situations and constraints.
Recognises personal stress and takes steps to reduce it

Demonstrating Leadership:

Shows awareness of strengths and limitations and impact on others.
Demonstrates understanding of skills and how they complement those of others to build team effectiveness.
Seeks and reflects on feedback to improve performance..

Languages: Good English & Dari are essential

IT: MS OFFICE and Outlook and able to well present and analyse information

Sensitivity:

The Admin and Finance Assistant must be tolerant and sensitive to the needs of religious and ethnic minorities, women, children and the poor.

Independence:

In the absence of the supervisors, the Admin and Finance Assistant must have the confidence, initiative, patience and integrity to work independently.

Accountability:

The Admin and Finance Assistant is required to follow Community World Service Asia Accountability Framework and its commitment to the Codes of Conduct practised by the organisation. The Admin and Finance Assistant will ensure her commitment to the organisation mission and values and for working in accordance to her job expectations.

Skills Required

Submission Guideline:

Due to urgency of hiring we will start Recruitment as soon as we received suitable Applications.

Please apply on the link provided.

WOMEN candidates are highly encouraged to apply.

https://forms.gle/BtTRnmmFpWWvWKNX9

Submission Email:

Apply Online

Job Detail