Job Detail

Duties and Responsibilities:

• Travel arrangement for IRC staff –airline bookings transfer arrangement, accommodation, and visa arrangement.
•  Forwarding and shipment of personal effects of arriving/ departure foreign personnel.
• Assist travelers’ to/ from Herat office with information on per diem entitlements (IRC Afghanistan) and processing of per diem requests.
• To arrange timely transportation and personally receive and welcome staff/visitors/guests arriving at the Herat Airport. 
• To assist new staff, visitors and guests with carrying their luggage, making sure their luggage are not lost, report and follow up the lost of luggage with the airlines and leading staff and visitors to their residences/office as per the instructions by the Administration Officer (Travel).
• To pick up tickets for, acquire information and keep update on the flight timings for departing and arriving staff with UN, PACTEC, and some other business airlines on a regular basis and make sure that all arrangements are done well in advance to the arrival and departure of staff and visitors.

• Liaise with Snr HR/Admin Officer regarding administrative matters.

• Preparation of vouchers for travel and hotel payment and other payment directly related to your duties and make sure that all supporting documentation is attached as per finance regulations.

• Prepare IRC lease premises and their rental payments, maintain lease database.  Liaise with Landlords on lease, property tax and house maintenance issues.
• Maintain key registers, locks and master keys for all facilities
• Ensure that the office and guesthouses are adequately equipped with necessary office stationery supplies and equipment. Ordering (through logistics). 
• Supervise correspondence/mail services including pouches; mailboxes; distribution of all correspondence including internal memos and; oversee maintenance of mail registers by the receptionist
• Supervise the Cooks, Cleaners and Gardeners at the Herat Office and Residences.  Ensure the office and houses are cleaned properly, hygiene is maintained to the highest standard in the preparation of food and Gardens in the office and houses are maintained properly
• Assist (Senior) Admin Officer in processing of visa and work permit and tickets for staff
• Perform any other task assigned by supervisor

Note: Application received without exact position title and location will be directly disqualified from the process.

interested candidates are requested to send their applications along with copies of their CVs (NOT Educational and Work Certificates), to the attention of the Human Resources Department at the following address or email us on (AF-Recruitment@rescue.org)

Shortlisted candidates will be directly contacted for a written test and after that for an interview. If you are not contacted TWO or FOUR WEEKS after the closing date .please know that your application has not been successful for the post.

IRC Afghanistan Country Office – Kabul

Qala-e-Fathullah, Street 3, close to Takyakhana-e-Fatimia, District 10